What are the responsibilities and job description for the Bookkeeper / Administrative Coordinator position at Shack Built, llc?
Do you love organization, helping people, keeping things running smoothly, and being the person everyone can count on?
Shack Built is looking for a Bookkeeper & Administrative Coordinator to join our growing residential remodeling team. This role is much more than bookkeeping. You'll be a key member of our team, helping manage finances, support clients, coordinate internal operations, and keep our business running efficiently.
We're a small team of eight people who genuinely enjoy working together. We believe culture matters, communication matters, and serving our clients at a high level matters. We're looking for someone who takes pride in their work, enjoys being part of a team, and wants to contribute to a company that's continuing to grow.
About Shack Built
Shack Built is an award-winning residential design-build remodeling company serving the Kansas City metro area. For over 11 years, we've helped homeowners transform their homes through thoughtful design, exceptional craftsmanship, and an organized, client-focused process.
We aren't a large corporate company where you're just another employee. Every person on our team has a voice, makes an impact, and contributes to our success.
What You'll Do
As our Bookkeeper & Administrative Coordinator, you'll support nearly every area of the business.
Administrative Support
- Answer and manage incoming office calls
- Welcome and pre-qualify prospective clients
- Schedule appointments and enter leads into our CRM system
- Coordinate communication between clients and team members
- Assist with warranty requests and client follow-up
- Maintain subcontractor compliance documentation
Bookkeeping & Financial Management
- Process vendor and subcontractor invoices
- Code expenses and maintain accurate financial records
- Manage accounts payable and receivable activities
- Reconcile bank and credit card accounts
- Assist with monthly Work-In-Progress (WIP) reporting
- Prepare weekly financial reports for leadership
- Coordinate payments and maintain organized records
- Assist with annual insurance audits
Marketing & Company Support
- Coordinate marketing materials and company assets
- Assist with social media and content review
- Coordinate project photography and client reviews
- Help maintain website content and company branding
- Support special projects and team initiatives
The Person We're Looking For
You might be a great fit if:
- You enjoy creating order from chaos
- You love checklists, systems, and organization
- You are naturally detail-oriented
- You communicate professionally and confidently
- You take ownership of your work without being asked
- You enjoy helping both clients and coworkers
- You can manage multiple priorities without feeling overwhelmed
- You enjoy being part of a collaborative team environment
Experience & Qualifications
Preferred qualifications include:
- Experience with QuickBooks Online
- Bookkeeping or accounting experience
- Strong computer and Microsoft Office skills
- Experience working in a small business environment
- Strong written and verbal communication skills
- Ability to manage multiple projects and deadlines
- Knowledge of construction/remodeling is a plus
- Experience with construction management software, JobTread, is a huge plus.
Experience in construction or remodeling is helpful but not required.
Why Join Shack Built?
- Competitive compensation based on experience
- Supportive and collaborative team culture
- Opportunity to grow with a successful local company
- Variety in your day-to-day responsibilities
- Work that directly impacts clients, projects, and company success
- A team that values professionalism, accountability, and having fun along the way
If you're looking for a position where your organizational skills, attention to detail, and positive attitude can make a real difference, we'd love to meet you.
- Apply today and tell us why you'd be a great fit for Shack Built.