Estimating Assistant (In Person)

SH Mechanical Inc. is looking for a highly organized, detail-oriented Construction Project & Estimating Assistant to help keep our fast-paced construction and service operations organized and moving forward.

This position is ideal for someone who can handle multiple projects, manage deadlines, organize bid information, communicate professionally, and help bring structure to a busy environment. You will work directly with ownership and assist with project coordination, compliance, bid tracking, scheduling, and operational organization.

This is NOT a remote position. We need someone physically present in the office/shop environment who can actively support daily operations.

Responsibilities:

• Organize and track construction bid opportunities and deadlines
• Maintain calendars for bids, job walks, project schedules, and due dates
• Help assemble and organize bid packages and proposal documents
• Track RFIs, submittals, project documents, and follow-ups
• Maintain organized digital and physical project files
• Coordinate with field crews, vendors, suppliers, and office staff
• Follow up on missing pricing, documents, and project information
• Assist with day-to-day operational organization and communication
• Strong computer skills including Microsoft Outlook, Excel, and Word

Qualifications:

• Organized with strong attention to detail
• Ability to manage multiple deadlines and shifting priorities
• Comfortable working in a fast-paced construction environment
• Strong computer skills including Microsoft Outlook, Excel, and Word
• Self-motivated and proactive
• Construction office, estimating, or project coordination experience preferred
• Ability to communicate professionally with contractors and clients

Preferred Experience

• Construction administration
• Estimating support
• Project coordination
• Scheduling and deadline tracking
• Experience working with subcontractors and vendors
• Familiarity with construction documents and bid processes

Compensation & Benefits

Pay based on experience and capability

Opportunity for long-term growth within the company

Bonuses based on performance

Compensation upon project completions

Fast-paced team environment

Hands-on involvement in real construction operations and projects

Work Location

In-person at our Suisun City office/shop location.

This is not a remote or hybrid position.

Schedule

Monday to Friday

Full-time

Occasional overtime may be required depending on workload and deadlines

To Apply

Please submit your resume along with a brief description of your organizational and construction-related experience.

People who thrive in this role are highly organized, proactive, dependable, and able to bring structure to a busy environment without needing constant direction.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Work Location: In person