Executive Assistant – Financial Services

Executive Assistant – Technology Leadership

Location: St. Petersburg, FL

Work Arrangement: Hybrid – 4 days onsite / 1 day remote

Employment Type: Contract-to-Hire

Job Summary

A leading financial services organization is seeking an experienced Executive Assistant to provide high-level administrative support to four Senior Vice Presidents within its Technology organization.

The ideal candidate will have proven experience supporting senior executives in a large corporate environment, exceptional organizational skills, strong communication abilities, and the discretion required to handle confidential information. Experience in banking, financial services, investment management, or technology is highly preferred.

Key Responsibilities

• Provide comprehensive administrative support to senior technology executives.
• Manage executive calendars, schedule meetings, coordinate interviews, appointments, events, lunches, and travel arrangements.
• Handle confidential information and executive correspondence with professionalism and discretion.
• Screen, organize, and distribute incoming and outgoing emails.
• Prepare, edit, and maintain correspondence, meeting agendas, minutes, reports, and other documents.
• Submit weekly expense reports and reconcile corporate American Express accounts.
• Coordinate office and kitchen supply procurement and maintain organized supply areas.
• Assist with workstation and office hoteling issues, coordinating with technical support teams when necessary.
• Maintain accurate files, databases, records, and administrative documentation.
• Build strong working relationships with colleagues and administrative teams across the organization.

Required Qualifications

• High school diploma or equivalent.
• 4–6 years of experience providing executive administrative support to Senior Vice Presidents, department heads, or equivalent senior leaders within a large organization.
• Proven experience managing executive calendars, meetings, expenses, correspondence, and confidential information.
• Strong organizational, communication, multitasking, and time-management skills.
• Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with Microsoft Teams, Zoom, Concur, Visio, and standard office equipment.
• Ability to exercise sound judgment, maintain confidentiality, and manage competing priorities.

Preferred Qualifications

• Experience in banking, financial services, investment management, or the securities industry.
• Knowledge of financial markets, banking operations, investment concepts, and financial services terminology.
• Previous experience supporting senior executives within a large technology or corporate organization.

Additional Details

• Hybrid schedule: Four days onsite and one day remote each week.
• Corporate laptop provided.
• Contract-to-hire opportunity based on performance, attendance, and business needs.