Executive Assistant to Vice President

Job Description:

Supporting the North America Customer and Partner Organization, the Executive Assistant role provides direct support to the multiple VPs located in San Diego, as well as backup support to the SVP & President. The Executive Assistant must be creative, solution-oriented, resourceful and must enjoy working within a fast-paced, dynamic environment.

Responsibilities:

• Provide sophisticated calendar management for multiple members of the North America Customer and Partner leadership team.
• Prioritize inquiries and requests while troubleshooting conflicts focused on external engagements including business reviews, speaking engagement and high-profile external meetings as well as CEO/CFO-level internal meetings; make judgements based on priority to rapidly address last minute changes to schedules and ensure stakeholders are kept abreast.
• Manage travel schedule. Ability to book and manage complex domestic and international travel.
• Event planning and management. End-to-end management of team events, including ability to recommend/plan schedule, book, and ensure smooth execution.

Skills:

• Experience with executive calendar management, meeting coordination, and prioritization
• Experience with travel coordination and basic event planning
• Comfortability in managing changing priorities and working in fast-paced environments; ability to handle multiple tasks and deadlines efficiently
• Ability to maintain a high level of integrity and discretion in handling confidential information
• Strong written and verbal communication for professional correspondence

Qualifications:

• High School Degree; Associates or Bachelor's degree required
• 6 years of related experience required in working in an executive assistant role supporting Executive or C-Level executives preferred.

Technologies:

• Experience with Outlook for emails and calendaring
• Experience with Microsoft Teams for communications
• Experience with Travel and Expense (such as Concur, SAP Travel, etc.)
• Basic knowledge of other Microsoft Office Suite including Excel, PowerPoint, and Word