Executive Assistant III

Description:

A minimum of 5 years of experience supporting multiple executives in fast-paced, high-visibility environments, preferably within life sciences, operations, or technical functions.

Full time position: 40 hours/week

Hybrid position: available to be in person in the Cambridge office on days where external and critical meetings are held (typically 2 days per week but can be variable with some weeks requiring more in person presence, some no in person presence)

Education: Bachelor’s degree or equivalent professional experience.

Responsibilities

Team Support

· Manage Department Leads complex calendars, prioritizing internal and external engagements to optimize effectiveness.

· Schedule internal and external project-related calls and meetings

· Manage in-person meetings with external parties

· Manage team meetings (non-project related) and organize team building activities

· Coordinate Conference registrations and assist with planning/scheduling conference related meetings when applicable.

· Process expense reports in compliance with company policies.

· Coordinate detailed domestic and international travel plans including flights, accommodations, and transportation.

· Office management, including supplies, and liaison with IT and facilities

Required Skills

· Demonstrated ability to collaborate across functions and work effectively with other Executive Assistants across client to ensure alignment and consistency in scheduling, communications, and major events.

· Strong organizational skills with the ability to manage competing priorities and anticipate needs.

· Time management and problem solving

· Highly responsive to team’s request/needs

· High level of discretion and ability to handle sensitive matters with integrity.

· Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams), and collaboration platforms such as SharePoint.

· Strong relationship-building skills to foster collaboration across diverse teams.