What are the responsibilities and job description for the Administrative Assistant position at SGA?
Software Guidance & Assistance, Inc., (SGA), is searching for an Administrative Assistant for a Contract assignment with one of our premier Healthcare clients in Washington DC.
Responsibilities :
- Responsible for scheduling appointments and arranging meetings, conferences and travel. Ensures the manager's knowledge of schedule 24 hours in advance. May assist in creating meeting agenda and taking minutes.
- Organizes and maintains correspondence, files and records in accordance with internal procedures.
- Follows up on pending matters under the manager's direction and supervision, providing feedback in a timely manner.
- May assist in coordinating the workflow within the manager's scope of oversight. Initiates follow-up action as needed.
- May assist in researching information requests under the manager's guidance and supervision.
- May assemble relevant data and compiles information as directed.
- Serves as a liaison to other managers and staff members, internal/external customers.
- Communicates and/or coordinates the manager's instructions and desires with various individuals and/or departments/divisions.
- Furnishes and obtains information from others as needed.
- Receives and screens calls, correspondence, and/or visitors for the manager and other staff members.
- Answers routine inquiries and refers more complex requests to appropriate staff member.
- Drafts and types routine letters and memos from specific instructions.
- Utilizes various software and/or learns new computer applications to meet unique work needs and improve productivity.
- May serve as a resource to others on a variety of subjects including office equipment, software applications, and information processing procedures.
Required Skills:
- HS Diploma or GED
- 4 years of relevant working experience performing these tasks: Administrative/clerical experience, preferably in a challenging and fast-paced environment.
- Experience should demonstrate ability to analyze and interpret data, prepare reports, ensure compliance with policies/procedures, track budgets and timelines, coordinate scheduling of meetings, and organize files and correspondence
- The department needs someone who is a higher level administrative assistant that has experience supporting Surgeons and other practitioners. If a candidate has insurance authorization and verification experience especially with out of network policies, it would be highly beneficial