Receipting Specialist

JOB SUMMARY:

The purpose of the Receipting Specialist position is to process all vendor invoices, shipping statements, and account for internal stock issues into the internal database.

ESSENTIAL JOB DUTIES:

• Perform processing of vendor invoices by referencing the purchase orders and shipping statements for quantities, descriptions, and costs, into internal accounts payable system.
• Process vendor credits accurately for correct processing.
• Communicate with vendors regarding purchasing discrepancies, as assigned by supervisor.
• Enter stock issue paperwork into the internal billing system for accurate job costing.
• Communicate within Purchasing department and other internal customers to correct shipping and purchasing orders and costs.
• Enter all Certificates of Insured (COI) for all Subcontractors.
• Communicate with internal and external customers, up and down chain of command, effectively.
• Ensure accuracy throughout with acute attention to detail.
• Other duties as assigned.

QUALIFICATIONS:

The qualifications listed below are representative of the elements required to perform the job successfully, however in some cases, an equivalent combination of Education, Training, Certifications and Experience may meet the job qualifications.

Education, Training, Certifications:

• High school diploma or GED, required

Experience, Knowledge, Skill Requirements:

• 2 years Sage, or a related business intelligence system
• 1 years fire protection industry experience, within assigned area, highly preferred
• 1 years of professional computer skills

Communication Skills:

• Must have the ability to effectively read, write and communicate in English with employees and customers.
• Strong interpersonal, written, and oral communication skills.
• Ability to be productive without over site.

Systems and Software Skills:

• Ability to operate a computer, use Microsoft Office required.

Other Qualifications:

• Valid driver's license with acceptable driving record required.
• Must be able to comply with Summit's Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement.
• Up to 10% Warehouse environment

PHYSICAL & WORK ENVIRONMENT REQUIREMENTS:

Reasonable accommodations may be made to enable individuals with disabilities to perform Essential Job Duties.

Physical Requirements:

While performing the duties of this job, the employee is required to sit for long periods. Employee will occasionally be required to bend, kneel, balance, lift <20lb, walk, stand, ascend/descend stairs, drive, twist, and reach above and below shoulders. Employee will frequently be required to drive and walk for periods.

Work Environment:

Employee will consistently be required to work indoors in an office setting, work alone and with others. Employees will occasionally be required to work outside, and be exposed to hot/cold temperatures, dust, fumes, chemicals, electrical hazards and noise. Employee must occasionally wear all appropriate personal protective equipment, as required by company safety policies while visiting locations.

We are fully committed to equal opportunities for employment to all individuals regardless of race, national origin, gender, religion, sexual orientation, disability, familial status, and any other classification protected under the law. We are an Equal Opportunity, Affirmative Action employer.
While this job description is intended to be an accurate reflection of the position, management reserves the right to modify, add, or remove duties and to assign other duties as necessary.

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