What are the responsibilities and job description for the Administrative Assistant position at SFMC Inc.?
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Administrative Assistant
Location: Manassas, VA
Primary Responsibilities:
Administrative Assistant
Location: Manassas, VA
Primary Responsibilities:
- Process ARC (Architectural Review Committee) applications: review submissions for completeness, respond to homeowner inquiries, track applications, and follow up with the Board/Committee to ensure timely decisions.
- Provide excellent customer service while balancing enforcement with professionalism and diplomacy.
- Prepare and distribute homeowner mailers in-house or coordinate with outside printing vendors.
- Prepare managers for annual meetings by providing checklists, documentation, and support.
- Proofread correspondence, documents, and reports to ensure accuracy and professionalism.
- Generate and process covenant violation letters in accordance with community policies.
- Provide administrative support and serve as backup for other team administrators when needed.
- Participate in the rotation for receptionist coverage, including answering phone calls and handling incoming/outgoing mail (limited volume).
- Process parking applications, maintain updated parking records, and issue permits.
- Manage clubhouse rental applications, process associated fees, and refund security deposits.
- Coordinate pool-related tasks including updating mailers, processing pool pass applications and maintaining pass records.
- Attend board or committee meetings when requested and take accurate meeting minutes.
- Perform additional administrative or community-related duties as assigned.
- Ability to work occasional weekends as needed.
- High school diploma or equivalent required.
- Strong organizational and time-management skills with attention to detail.
- Excellent written and verbal communication skills.
- Ability to handle conflict with tact and maintain professionalism in challenging situations.
- Proficiency with Microsoft Office Suite.
- Office-based position with occasional interaction with residents and board members.
- Flexible hours may be required to attend evening or weekend board meetings.
- Fast-paced environment requiring attention to detail and the ability to prioritize tasks.
Salary : $40,000 - $45,000