Staff Accountant

ESSENTIAL JOB FUNCTIONS:

General Accounting & Close

• Prepare and post monthly journal entries, including accruals and deferrals related to payroll, benefits, subcontractors, fuel, supplies, and equipment expenses
• Assist with monthly, quarterly, and year-end close processes in a multi-location, service-based environment
• Ensure transactions are recorded accurately and in accordance with GAAP

Balance Sheet Reconciliations

• Prepare and maintain monthly balance sheet reconciliations, including:
  • Payroll and payroll-related liabilities
  • Accrued expenses and prepaid costs
  • Vendor payables and clearing accounts
• Investigate reconciling items and partner with operations and payroll teams to resolve discrepancies
• Maintain audit-ready documentation for assigned accounts

Accruals, Labor & Job-Related Accounting

• Calculate and record accruals for labor-intensive costs such as:
  • Hourly wages, overtime, and benefits
  • Landscaping crews, janitorial staff, and field supervisors
  • Contracted services and recurring vendor expenses
• Support expense recognition for ongoing service contracts and seasonal landscaping activities
• Monitor prepaid items such as insurance, uniforms, equipment leases, and maintenance contracts

Financial Reporting & Operational Support

• Assist in preparing internal financial statements and management reports
• Provide explanations for balance sheet and expense variances, particularly those tied to labor, fleet, and field operations
• Support job costing and operational analysis by ensuring accurate expense capture at the location or contract level

Process Improvement & Controls

• Identify opportunities to improve close efficiency, reconciliation processes, and labor-related accounting workflows
• Support internal controls over payroll, vendor expenses, and recurring service contracts
• Participate in accounting system enhancements or integrations with payroll and time-tracking systems

JOB REQUIREMENTS

Education & Experience

• Bachelor’s degree in accounting or finance required
• 2–3 years of accounting experience in a service-based, labor-intensive organization
• Hands-on experience with balance sheet reconciliations, accrual accounting, and monthly close

PREFERRED SKILLS

Technical Skills

• Strong understanding of GAAP and accrual-based accounting
• Advanced Excel skills (pivot tables, lookups, formulas)
• Experience with ERP or accounting systems commonly used in commercial services environments (e.g., NetSuite, Sage, Viewpoint, Oracle, SAP, or similar)

 Core Competencies

• Detail-oriented with strong organizational skills
• Comfortable working with payroll- and operations-driven data
• Ability to manage multiple deadlines in a recurring close cycle
• Effective communicator with both finance and field-based operational teams

Preferred Qualifications

• Experience in janitorial, landscaping, facilities management, or other commercial services industries
• Exposure to contract-based revenue models
• Experience supporting audits or internal control initiatives
• Progress toward CPA or other professional accounting certification

PHYSICAL REQUIREMENTS

• Must be able to remain in a stationary position for long periods of time.   
• Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and computer printer.  
• Ability to lift objects up to 20lbs. 
• Ability to drive a vehicle. 

TO BE CONSIDERED THIS POSITION:

• Must pass a pre-employment screening including background check and drug test.