Administrative Assistant - Learning and Development

Overview

Administrative Assistant - Learning and Development

Seven Hills Foundation

Pay: $26.00/hour

Provides administrative support and the updating and communication of information in a timely manner to ensure the smooth functioning of the Seven Hills Foundation’s Learning and Development. 

Benefits for Full-time employees: 

• Health Insurance: Offered through Blue Cross Blue Shield, with generous company contribution.
• Enhanced Retirement Plan: 25% - 33% Employer match based on tenure. 
• Student Loan Assistance: Consolidation, counseling, & limited employer contribution!
• Discounted Tuition with College & University Partnerships!
• Tuition Assistance: Reimbursed or prepaid college coursework!
• Home Mortgage Initiative: Favorable down payment (3-5%), reduced closing costs co-paid by Seven Hills!

Work-Life Balance:

• Generous Accrued Paid Vacation: 3 weeks in your first year!
• Vacation Cash-Out Option
• 3 Paid Personal Days
• 11 Paid Holidays 
• Accrued Paid Sick Time

Why Join Us?At Seven Hills Foundation, you’ll be part of a mission-driven team that makes a real impact on the lives of others. With ongoing training, professional growth opportunities, and a supportive, collaborative environment, you’ll have the chance to make a difference while advancing your career. If you're ready to provide compassionate care and support, apply today and help us create positive change!

Ready to Make a Difference?Apply now to join a supportive, innovative team where you can help individuals achieve their full potential and thrive in their communities.

Responsibilities

• Coordinates and organizes the Medication Administration training, including the scheduling, enrolling and record keeping functions. Works collaboratively with MAP instructors and the testing company to resolve issues and expedite the testing process.
• Assist with updating and ongoing maintenance of the organization’s learning management system (LMS).
• Ensures that all staff in all affiliates are accurately reflected within the LMS. Work collaboratively with HRIS manager to resolve employee record upload issues between HRIS, payroll software, and LMS; including rehires, transfers, names changes, etc.
• Ensures complete and accurate data entry for all external workshops and training sessions conducted by contractors or non-Learning and Development staff.
• Perform course administrative tasks for all core trainings, including but not limited to scheduling, enrollment, reporting, calendar management, and maintaining training records.
• Provides support to outside vendors, including, but not limited to, a/v equipment assistance, room reservation, set-up and catering logistics, etc.
• Develops and maintains a complete inventory of training materials. Maintains, orders, and distributes department office and training supplies.
• Maintains the filing system for training related documentation and materials, in accordance with established process to ensure compliance with licensing and regulatory standards.
• Sort incoming mail, faxes, and deliveries for distribution.
• Assist with other training related projects and administrative functions under the supervision of the CLO.
• Provides telephone/reception relief as required.
• Supports the use of technology within the Learning and Development training rooms, including showing system operation and assisting external vendors.
• Performs other duties as required or directed.

Qualifications

Education & Experience:

• High School graduate with administrative/secretarial training.

• Minimum of three years' experience in administrative field

Skills and Knowledge:

• Accurate data entry skills; proficiency in Microsoft applications; excellent telephone and organizational skills required.
• Experience with database and learning management system software, strongly preferred.
• Standard driver’s license – class C or class D required, Occasional travel to area offices.

Salary : $26