What are the responsibilities and job description for the Health Information Specialist - Child and Family Division position at Seven Counties Services?
Job Description
ESSENTIAL JOB FUNCTIONS
Maintenance of Health Record
EDUCATION
Full time
ESSENTIAL JOB FUNCTIONS
Maintenance of Health Record
- Understands the electronic health record system and the documentation requirements for a legal health record based on licensure and accreditation standards.
- Ensures access to the client’s complete health record within the current hybrid record system by accurately completing record location, retention and transfer.
- Protects the security/privacy of the EMR and paper medical records to ensure that confidentiality is maintained by following Federal, HIPAA, Joint Commission regulations, and SCS procedure.
- Compiles and maintains existing paper and electronic health record to ensure accurate documentation for timely client care.
- Maintains paper records per filing and archiving procedures.
- Safeguards and protects the client privacy by verifying the requestor type and release requirements in accordance with federal HIPAA and ROI guidelines.
- Fulfills all requests for release of information by locating and retrieving the corresponding client PHI, in both electronic and paper format.
- Reproduces the requested health information within established timeframes, using a variety of technologies, including photocopies, scanners and facsimiles.
- Interprets and responds to requests for health information by answering questions and request of clients, staff, law firms, insurance companies, and government agencies through e-mail, phone calls, facsimile and face to face communication.
- Generates cover letters, pre-payment notices and invoices to the requestor, as necessary.
- Conducts quantitative analysis on content of legal health record for required documentation for completeness, accuracy, and compliance with regulation, standards and SCS procedure.
- Maintains PC tracking systems and generates electronic reports to monitor completeness of the legal health record.
- Notifies providers and clinical supervisors of documentation deficiencies.
- Notifies Office Manager of identified event changes as necessary.
- Accurately identifies documentation for scanning into the electronic record.
- Prepares documentation prior to scanning into the client record.
- Performs accuracy and quality checks on scanned items prior to submitting to the electronic health record.
- Monitors for scanning errors and follows correction process.
EDUCATION
- High school diploma or GED
- One to two years' of experience working in an office setting and performing various clerical or administrative tasks.
- Experience working with electronic health records preferred.
- Strong organizational and interpersonal skills, oral and written communication skills, attention to detail, and ability to multitask.
- Working knowledge of Microsoft Office Suite.
- Position has no unusual physical demands; the individual has discretion about walking, standing, etc.
- Position requires lifting up to 10 pounds, with occasional lifting of medical records.
- Position may occasionally require walking or standing, stooping, or bending.
- Occasional exposure to office chemicals or continual use of a video display terminal.
Full time