Buyer / Purchaser

About Setpoint Systems Corporation

Since 1983, Setpoint Systems Corporation has provided collaborative solutions and unmatched training in the building automation and control industry. We are looking for a detailed-oriented and proactive Buyer / Purchasing Specialist to join our team. If you thrive in a role that blends procurement strategy, financial accuracy, and vendor relationship management, we want to hear from you.

Position Summary

The Buyer / Purchasing Specialist is responsible for the end-to-end purchasing process for projects, overhead, and office needs. You will ensure materials are acquired on time and within budget while maintaining strict financial records. This role acts as a vital link between Project Managers, Engineers, Estimators, and our vendors, ensuring our supply chain runs smoothly.

Pay Range: $25-$35

Key Responsibilities

Procurement & Vendor Management

• Purchase materials, equipment, and office supplies for projects and overhead accounts
• Build and maintain strong relationships with existing vendors while actively sourcing and establishing new vendor partnerships (including credit applications and W9s)
• Manage secondary sourcing and identify product equivalents to meet material arrival deadlines
• Handle lease agreements and rentals for project equipment and office machinery (e.g., copiers)
• Process Return Material Authorizations (RMAs) and manage consignment purchases
  
  

Accounting & Reporting

Ensure proper posting of project material costs to the accounting system

Review invoices for price variances against purchase orders or quotes

Update purchase orders with confirmations, tracking information, and receipts

Maintain the SRC Material Database price table and standard bill of materials with current vendor pricing

Key Performance Indicators: You will be responsible for maintaining specific metrics, including a requisition processing time of <48 hours and weekly reporting on backorders and material lead times

Inventory & Systems

• Maintain detailed records tying requisitions to purchase orders
• Add material descriptions and enter Part Sale jobs into the Computer-Ease Inventory system
• Maintain vendor price lists in SharePoint
• Assist Project Managers and Estimators during the re-estimate process by obtaining accurate vendor quotes
  
  

Operational Support

• Serve as a backup for the Inventory and Warehouse Specialist, assisting with shipping/receiving, material staging, and controlling access to inventory/tool cages
• Manage general administrative duties and filing of material requisitions
  
  

Qualifications

• Experience in purchasing, procurement, or supply chain management
• Familiarity with accounting principles and job costing
• Proficiency with inventory management software (experience with Computer-Ease is a plus)
• Strong organizational skills with the ability to meet strict deadlines (e.g., 48-hour requisition turnaround)
• Excellent communication skills for negotiating with vendors and collaborating with internal teams
  
  

Why Join Us?

At Setpoint Systems, we believe in "collaborative solutions and unmatched training." We offer a supportive environment where your contributions directly impact the success of our projects.

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