Receptionist

About the Company

Setareh Law Group is a leading California employment law firm based in Beverly Hills, dedicated to protecting and advancing workers’ rights. With a proven track record of recovering over $100 million for more than 2,300 employees, the firm is widely recognized for its expertise in wage and hour violations, wrongful termination, discrimination, and harassment claims. Setareh Law Group is committed to providing accessible, client-focused legal representation through free consultations and relentless advocacy, setting the standard for excellence in employment law.

About the Role

Setareh Law Group is seeking a reliable and detail-oriented Receptionist / Administrative Assistant to support daily office, accounting, and property-related operations. This role is ideal for a professional with strong organizational skills, a polished demeanor, and the ability to manage both digital and physical records while collaborating closely with attorneys, accounting staff, and vendors.

Responsibilities

• Sort, review, and distribute incoming mail; review mail items with Shaun as needed
• Scan incoming checks to the server, upload to AppFolio, and forward to the accounting team
• Scan, enter, and physically file incoming bills, bank statements, and related documents in designated Firm or Property folders
• Maintain organized digital and physical filing systems for Firm, Accounting, and Property correspondence, including uploads to AppFolio
• Enter and process monthly mortgage payments for all properties
• Prepare and complete bank deposits for Chase, U.S. Bank, and Bank of America
• Roll coins and prepare counter deposits for property laundry machines
• Process outgoing mail, including mailing checks for property bills and physically filing check stubs
• Complete monthly MyCase postage reports, record expenses, and email reports as required
• Communicate with vendors, utility companies, city departments, and other agencies regarding property-related matters
• Manage mailing address updates with USPS, County Assessor, utility providers, and other agencies
• Save and file incoming email and media correspondence to the server and AppFolio
• Coordinate property tours for Gramercy vacancies with on-site property managers and assist with Zillow listings
• Place Amazon orders for property maintenance and repair needs
• Support marketing efforts by purchasing client review gift cards and maintaining weekly tracking spreadsheets

Qualifications

• Prior experience in a receptionist, administrative, or office support role, preferably in a law firm or professional services environment
• Strong organizational skills with experience managing both physical and digital files
• Proficiency with Microsoft Office and document management systems
• Experience with AppFolio, MyCase, or similar platforms preferred
• Excellent attention to detail and ability to handle confidential information
• Professional written and verbal communication skills
• Reliable, punctual, and able to multitask in a fast-paced environment

Pay Range and Compensation Package

$25.00–$27.50 per hour, based on experience, plus a discretionary year-end bonus.

Equal Opportunity Statement

Setareh Law Group is committed to diversity, equity, and inclusion in the workplace and is proud to be an equal opportunity employer.