Office Manager

Overview

We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This role is essential in ensuring smooth administrative workflows, maintaining efficient communication channels, and supporting the overall productivity of our team. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating a welcoming and well-managed workspace. As an Office Manager, you will be the backbone of our office operations, fostering a positive environment that promotes efficiency and professionalism.

Duties

• Oversee daily office operations, including managing supplies, equipment, and facilities to ensure optimal functionality
• Serve as the primary point of contact for internal staff, clients, vendors, and visitors, providing excellent customer service and professional front desk support
• Manage phone systems, directing calls accurately and courteously while handling inquiries efficiently
• Maintain organized filing systems—both digital and paper—to ensure quick access to important documents and records
• Utilize productivity software such as Microsoft Office (Word, Excel, Outlook), HVAC specific Feildpulse software (no knowledge required for hire) and spreadsheets to prepare reports, correspondence, and data entry tasks with precision
• Handle administrative tasks including calendar management, appointment scheduling, and travel arrangements for staff or executives
• Perform data entry with high accuracy using computer literacy skills; proofread documents for clarity and correctness
• Support bookkeeping activities using QuickBooks or similar accounting software to assist with invoicing, expense tracking, and financial recordkeeping
• Coordinate office events or meetings by preparing materials, setting up spaces, and managing logistics
• Maintain a clean, organized front desk area that reflects a professional image of the organization

Experience

• Proven experience in office management or administrative roles with a strong background in clerical work and customer support
• Demonstrated proficiency with Microsoft Office Suite (Word processing, spreadsheets, email management) and productivity tools
• Experience handling phone systems with excellent phone etiquette and communication skills
• Familiarity with QuickBooks or other accounting software is preferred for financial tasks
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Previous experience in data entry, filing systems, and general clerical duties is essential
• Personal assistant or executive support experience is a plus for managing schedules and confidential information effectively

Join us as an Office Manager where your organizational prowess will keep our office running smoothly! Bring your enthusiasm for administrative excellence and your technical proficiency to create an efficient workspace that empowers everyone to succeed.

Pay: $21.00 - $26.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person

Salary : $21 - $26