What are the responsibilities and job description for the Accounting Specialist position at Set Free Alaska?
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Job summary:
The Accounting Specialist supports Set Free’s financial operations by managing accounts payable processes, contract and insurance administration, banking and credit card activity, and travel coordination. This role ensures accurate documentation, compliance with internal controls, and timely payments while maintaining strong vendor, insurance, and banking records.
Benefits:
- Insurance
- Health
- Dental
- Vision
- Life
- Short Term Disability
- 401K with 3% match
- Paid Time Off
- Continuing Education Stipend
Qualifications:
Requirements:
- Three (3) years of experience in accounting, finance, or administrative financial support
- Experience with accounts payable, contract processes, and documentation management
- Proficiency in Microsoft Office applications and Adobe Professional
- Minimum one (1) year experience using QuickBooks Desktop software
- Ability to pass a drug screening and State of Alaska background check
Preferred:
- Associate degree in accounting, finance, or business preferred
Skills required:
- Strong attention to detail and accuracy in financial processing
- Working knowledge of accounts payable, vendor management, and account coding
- Working knowledge of Business lines of insurance and claim processing
- Ability to track contracts, insurance documents, and compliance requirements
- Experience working with banking platforms, credit card programs, and reconciliations
- Punctuality and consistency in reporting to work
- The ability to:
- Be a team player, demonstrate motivation, exercise discretion and dependability
- Maintain confidentiality and treat everyone with dignity and respect
- Proficient computer skills and fluid use of electronic communication tools
Job responsibilities:
- Track & manage contracts, ensuring required documentation and active agreements are in place for accounts payable
- Administer agency insurance, including renewals, coverage monitoring, driver updates, and workers’ compensation claims
- Execute accounts payable check runs & EFT/ ACH disbursements with accurate coding, approvals, and verified vendor compliance documentation
- Manage vendor TIN matching & annual debarment review
- Track, evaluate & prepare annual 1099 forms for contractors
- Maintain least equipment ledger & documentation
- Reconcile monthly & quarterly petty cash & receipt submission
- Coordinate, track, & manage agency travel including arrangements with mileage program
- Maintain accurate, compliant financial records in alignment with internal controls