What are the responsibilities and job description for the Administrative Assistant position at Sessa Sheet Metal?
Administrative Office Assistant
Sessa Sheet Metal Co. Inc.
For over 40 years Sessa Sheet Metal Co. Inc. has been and continues to be a growing leader in HVAC manufacturing, sheet metal fabrication, and HVAC installation contracting. We are known for our strong reputation, team-oriented culture, and commitment to quality. We’re searching for a highly organized and proactive Administrative Office Assistant to support daily operations and work directly with company leadership. If you thrive in a collaborative environment and enjoy being a central point of communication, this role may be an excellent fit for you.
Why Join Us?
• Be part of a respected and expanding HVAC manufacturing and contracting company
• Work closely with company leadership and have meaningful impact on daily operations
• Join a supportive, team-driven workplace
• Benefit from opportunities for professional growth and skill development
• Robust benefit and compensation package
Key Responsibilities
• Serve as the first point of contact by greeting visitors, employees, applicants, and vendors professionally
• Answer, screen, and route incoming phone calls; respond to routine inquiries
• Coordinate meetings, prepare agendas, record minutes, and distribute documentation
• Assist with paperwork and general administrative tasks
• Support Human Resources functions including onboarding, maintaining personnel files, payroll documentation, and recordkeeping
• Scan, upload, and organize electronic personnel files and training records
• Manage office supplies, oversee office operations, and handle vendor communication
• Assist with special projects and provide cross-department administrative support as needed
Qualifications
• High School Diploma or GED required
• 2–4 years of progressively responsible administrative or executive support experience
• Experience supporting executive leadership in a professional office environment
• HR or employee onboarding experience is a plus
• Strong organizational, communication, and customer service skills
• Ability to manage multiple priorities while maintaining accuracy and professionalism
• High attention to detail and commitment to confidentiality
Technical Skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Bonus Skills
• Familiarity with invoicing, bookkeeping, payroll support, or financial documentation
• Experience in the construction or manufacturing industry is a plus
Work Environment & Expectations
• Full-time position, Monday–Friday
• Standard business hours (typically 7:30 a.m. – 4:00 p.m.)
• Fast-paced, professional office environment supporting a growing company
• Ability to multitask, maintain confidentiality, and adapt to changing priorities
Benefits Package
• Paid Vacation (40 hours)
• Sick and Safe Leave (56 hours)
• Paid Holidays
• Health, Dental, and Vision Insurance
• Company-provided Life and AD&D Insurance
• 401(k)
• ESOP (Employee Stock Ownership Program)
• Voluntary Long-Term and Short-Term Disability Insurance
Sessa Sheet Metal Co. Inc. is an Equal Opportunity Employer. We make employment decisions based on qualifications, merit, and business needs. We do not discriminate against any applicant or employee based on protected characteristics under applicable law.