Executive Administrative Assistant

For oil & gas exploration and production companies worldwide, Superior Energy Services is an oilfield products and services company with global reach, financial stability and mature safety and core values platforms. Through its portfolio of premier rental and well servicing brands, Superior provides customers with robust inventory, expedient delivery, engineered solutions and expert consultative service — all delivered with enterprise-wide Shared Core Values for safe, sustainable operations and corporate citizenship. We are an Affirmative Action and Equal Opportunity Employer that does not discriminate against any job applicant because of race, religion, national origin, gender, pregnancy, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.  

Superior Energy Services, Inc. is currently seeking an Executive Administrative Assistant to join our team in Greenwood Village, CO. This position will provide administrative support to the President and Chief Operating Officer, and two Executives, implement systems and policies, oversee projects, and exercise independent judgment while managing a range of administrative duties. Work efficiently under pressure, handle confidential matters discreetly, and support both the business and personal needs of the President and COO.

Duties and Responsibilities:

• Prioritize and execute multiple tasks to meet deadlines in a fast-paced environment, anticipating future needs.
• Manages an extremely active and global calendar, including prioritizing inquiries, troubleshooting conflicts, and scheduling meetings and appointments across multiple time zones, proactively resolving scheduling complexities.
• Answers the phone and interfaces with visiting customers.
• Always dresses and interacts with others in a professional manner
• Effectively communicates directly and on behalf of the President and COO, the executive team, board of directors, and senior management staff.
• Prepares and/or edits correspondence, reports, presentations, and spreadsheets, and ensures Superior Energy Services’ guidelines are followed.
• Efficiently plans and coordinates the Executive’s meetings as well as team events, managing all logistical details, including room reservations, video and teleconferencing, catering, and materials.
• Arrange complex domestic travel logistics, developing detailed itineraries, booking accommodation and transportation, updating itineraries as changes occur, and managing all related expense reports.
• Research, prioritize, and follow up on incoming issues and concerns addressed by the President and COO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Manage office organization and coordinate across departments with discretion, given the confidentiality of materials and discussions.
• Performs general office management duties; orders office supplies, handles shipping, prepares expense reports, and assists with other administrative needs for the team.

Qualifications

• 10 years’ administrative experience with progressively increased responsibility supporting an Executive and/or Senior Leader
• 10 years’ experience managing and coordinating calendar, domestic/international travel schedules, and expenses
• Ability to handle sensitive and confidential information with the utmost integrity and professionalism
• Excellent verbal, written, interpersonal communication skills, and professional presence
• Confident self-starter with the ability to exercise sound independent judgment and proactively meet the demands of the business
• Must be well organized and be able to prioritize tasks
• Energetic with a positive attitude, able to effectively multitask and prioritize work in a fast-paced environment, remaining calm under the pressure of competing demands, anticipating changing needs, and adjusting accordingly
• Produces desired results in a timely and highly proficient manner without supervision
• Consistently meets high standards of quality, performance, and productivity
• Demonstrates ability to handle confidential information with the utmost degree of professionalism and tact
• Highly resourceful team player, with the ability to also be extremely effective independently
• Operates with latitude for independent judgment and initiative
• Demonstrates the sound judgment to discern when to act on the Executive’s behalf and when to direct issues to him/her or delegate
• Proficient in Microsoft Office Word, Outlook, PowerPoint, Excel, and Emburse
• This position requires possible availability during non-business hours.
• Strong communication skills, both verbal and written

Education & Experience:  

• Minimum Requirement: High School Diploma.

 Excellent Benefits: Medical, Dental, Vision, Disability, Life, Matching 401(k)