What are the responsibilities and job description for the Const. Job File Cord position at SERVPRO Team Nicholson?
Description
Summary
The Construction Job File Coordinator is responsible for tasks related to customer calls, project monitoring, tracking, coordination, estimate creation, and project audit. General office duties, such as drafting correspondence, filing, and creating reports, are also included within their role.
Primary Roles and Responsibilities
Project File Documentation
Review and validate project file documentation.
Monitor and ensure client requirements are followed.
Create estimates based on scope of work and update as directed.
Perform initial administrative setup.
Perform project file backup.
Project Coordination
Issue POs based on project budget.
Monitor project schedules.
Monitor project budgets.
Validate completed PO documentation.
Project Communication and Reporting
Maintain Work-in-Progress (WIP) report.
Maintain internal and external communications.
Maintain communication log.
Prepare project reports.
Project Close-Out
Complete and review project file documentation for final upload.
Manage collections activities.
Perform project close-out.
General Administration
Track and maintain subcontractor documentation.
Receive lead calls/job referrals and enter information on First Notice documentation.
Perform excellent customer service.
Requirements
Necessary Experience and Skill Set
A minimum two years of business experience
Working knowledge of current business software technologies
Superb customer service, administrative, and verbal and written communication skills
Experience in the restoration and/or construction industry preferred
Formal Education/Training
High school diploma/GED
Associate’s/bachelor’s degree preferred
Physical and Work Environment Requirements
This is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.