What are the responsibilities and job description for the Administrative Manager position at SERVPRO of Vacaville / Dixon?
Benefits:
We are seeking an organized, dependable, and proactive Administrative Manager to oversee the day-to-day administrative operations of our office and support our growing team.
This is a hands-on role for someone who enjoys wearing multiple hats, solving problems, supporting employees, and helping keep an organization running smoothly. The ideal candidate is equally comfortable answering phones, onboarding a new employee, coordinating recruiting efforts, ordering supplies, and improving office processes.
Position Summary
The Administrative Manager is responsible for ensuring the office operates efficiently and professionally while supporting employees, customers, and leadership through strong administrative processes, organization, and communication.
This position serves as a central resource for administrative support, employee administration, recruiting coordination, benefits administration, and office operations.
Key Responsibilities
Office Operations
Picture yourself here fulfilling your potential.
At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.
All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
We are seeking an organized, dependable, and proactive Administrative Manager to oversee the day-to-day administrative operations of our office and support our growing team.
This is a hands-on role for someone who enjoys wearing multiple hats, solving problems, supporting employees, and helping keep an organization running smoothly. The ideal candidate is equally comfortable answering phones, onboarding a new employee, coordinating recruiting efforts, ordering supplies, and improving office processes.
Position Summary
The Administrative Manager is responsible for ensuring the office operates efficiently and professionally while supporting employees, customers, and leadership through strong administrative processes, organization, and communication.
This position serves as a central resource for administrative support, employee administration, recruiting coordination, benefits administration, and office operations.
Key Responsibilities
Office Operations
- Manage the day-to-day administrative operations of the office
- Answer incoming calls and ensure calls are directed appropriately
- Manage incoming and outgoing mail
- Order office supplies and maintain inventory
- Coordinate office vendors and service providers
- Schedule meetings, interviews, and company events
- Maintain a professional and organized office environment
- Coordinate onboarding for new employees
- Maintain personnel files and employee records
- Assist with employee documentation and compliance requirements
- Administer employee benefits programs
- Answer employee questions regarding benefits and administrative policies
- Track PTO and employee records
- Support employee communications and engagement initiatives
- Post and manage job advertisements
- Coordinate candidate communications
- Schedule interviews
- Conduct initial candidate screenings when appropriate
- Assist leadership throughout the hiring process
- Support new hire onboarding and orientation
- Support Job File Coordinators and office staff with administrative needs
- Assist with WorkCenter and administrative compliance requirements
- Help maintain administrative procedures and workflows
- Track administrative tasks, deadlines, and follow-up items
- Assist with reporting and KPI tracking
- Identify opportunities to improve office efficiency and organization
- Support leadership with special projects and administrative initiatives
- 3-5 years of office administration, office management, HR administration, recruiting coordination, or related experience
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Ability to manage multiple priorities and deadlines
- Strong attention to detail and follow-through
- Proficiency with Microsoft Office and business software systems
- Experience with employee onboarding, benefits administration, or recruiting preferred
- Experience in a service-based business is a plus
- Keep the office running smoothly and efficiently
- Ensure employees receive timely administrative support
- Improve organization and consistency across office functions
- Help leadership stay focused on higher-level priorities
- Serve as a dependable and positive resource for the team
- Competitive salary
- Medical, Dental, Vision, Life and Disability Insurance
- 401(k) with Company Match
- Paid Time Off
- Professional Development Opportunities
- Opportunity for future growth within the organization
Picture yourself here fulfilling your potential.
At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.
All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.
Salary : $65,000 - $75,000