School Registrar

JOB DESCRIPTION: School Registrar



Nature Of The Position

The individual in this year-round full-time position maintains student academic records and ensures that all enrollment, registration, and education verification tasks are completed according to established procedures. The registrar also provides administrative support services to the School Counseling office and Thornton Academy as a whole.



Accountability

The individual in this position takes direction from and reports to the Director of School Operations.



Job Requirements – This Position Requires An Individual With

• Excellent communication skills (both written and verbal)
• Adherence to strict standards of confidentiality regarding all information for students and staff
• Strong organizational skills and attention to detail
• Experience with Microsoft Office (Word, Excel, PowerPoint) or similar applications
• Willingness and capacity to learn new related skills
• Ability to multitask, prioritize, meet deadlines, and work under pressure
• Ability to both take initiative and work independently, and collaborate as a vital team member
• Demonstrate a strong work ethic, and maintain a positive, friendly, customer service-oriented attitude
• Experience with PowerSchool or similar student information system ideal, but not required
  
  

Performance responsibilities -- Tasks for this position include but are not limited to:

• Creating and maintaining student records, both electronic and hard copy files
• Ensuring that all academic records are current and accurate
• Submitting state-required data as scheduled
• Entering all changes to student information, including schedule changes and course adjustments
• Verifying and making changes to transcripts/historical grades as appropriate
• Maintaining office hours to provide walk-in, telephone, and electronic services for enrollment and registration of students at all grade levels
• Providing accurate information regarding various methods of enrollment
• Overseeing the maintenance and integrity of student academic records, including auditing report cards and transcripts
• Processing requests for dissemination of Thornton Academy transcripts and official records
• Coordinating new student intake
• Completing ongoing evaluation of all incoming transcripts, both domestic and international
• Consulting and collaborating with others as needed (e.g., ELL teachers, admission personnel, international school counselors)
• Coordinating with campus offices/departments as appropriate (e.g., Special Education, Student Services, School Counseling, Admissions)
• Providing PowerSchool support for faculty and staff as needed
• Completing other tasks, learning new functions, and providing reinforcement and/or support in other offices as needed and assigned by administration to ensure smooth institutional operation and support the mission of the school
  
  

Required Application Process

All those interested in applying must submit:

• School application form for Non-Instructional Staff
• Available for download at www.thorntonacademy.org/careers
• Letter of interest
• Transcript of any college coursework
• Documentation of current CHRC certification
• List of three professional references including contact information
  
  

For Submission

All materials should be submitted electronically to Lisa Estabrook. Please note “Application: School Registrar” in the Subject line. Applications will be accepted until a suitable candidate is found.

If electronic submission is not possible, materials may be mailed to:

Lisa Estabrook Thornton Academy 438 Main Street Saco, ME 04072

The Thornton Academy Board of Trustees has adopted a non-discrimination policy. Thornton Academy considers all applicants without regard to race, age, color, ancestry or national origin, religion, gender, gender identification, sexual orientation, physical or mental disability, marital, veteran, or any other legally protected status.