What are the responsibilities and job description for the Human Resources Specialist position at ServingSchools?
Position Summary
The Human Resources Specialist supports the daily operations of the district's Human Resources Department by coordinating onboarding, managing employee data and compliance requirements, overseeing certification and background check processes, and serving as a contact for employee HR inquiries. This position requires strong attention to detail, excellent customer service, and the ability to handle confidential information with discretion.
Reports to: Director of Finance and Operations
Key Responsibilities And Essential Functions
Physical Requirements And Work Environment
Falmouth Public Schools is an equal opportunity employer and prohibits discrimination based on race, color, sex, sexual orientation, gender identity or expression, religion, ancestry, national origin, age, disability, genetic information, veteran status, familial status, or any other status protected by law.
Reasonable accommodations are available for qualified individuals with disabilities during the application and employment process. Applicants needing accommodation should contact Human Resources at hr@falmouthschools.org.
The Human Resources Specialist supports the daily operations of the district's Human Resources Department by coordinating onboarding, managing employee data and compliance requirements, overseeing certification and background check processes, and serving as a contact for employee HR inquiries. This position requires strong attention to detail, excellent customer service, and the ability to handle confidential information with discretion.
Reports to: Director of Finance and Operations
Key Responsibilities And Essential Functions
- Coordinate onboarding for all new employees including processing new-hire paperwork, I-9s, contracts, and district onboarding requirements.
- Manage applicant tracking and support hiring efforts by managing job requisitions and postings across district hiring platforms.
- Track and monitor employee certifications; notify staff and supervisors of upcoming expirations. Perform annual updates to NEO.
- Facilitate and track background checks for employees, volunteers, and substitutes.
- Ensure compliance with state fingerprinting requirements and district policy.
- Process benefit enrollment and changes, including insurance deduction updates.
- Assist employees with benefit-related inquiries and qualifying life event updates.
- Assist with employee leave management and tracking.
- Assist with workers compensation tracking and reporting.
- Complete mandated state and federal reports as required.
- Manage and maintain employee accident reports and related documentation.
- Administer the Vector Training System, including course assignment, tracking, and troubleshooting.
- Administer the Vector Evaluation System for non teaching staff to help support the performance management process.
- Assist with the administration of the creation and maintenance of job descriptions.
- Maintain accurate personnel records and ensure compliance with state and federal employment regulations.
- Respond to employee and applicant inquiries regarding HR policies and procedures.
- Support HR and Finance projects as well as seasonal processes.
- Responsibilities may be modified or expanded based on the operational needs of the district. Employees may be assigned other duties as needed.
- Proficiency with HRIS (e.g., Frontline, School ERP Pro, or similar), applicant tracking systems, and Microsoft Office/Google Workspace
- Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment
- Ability to maintain confidentiality and handle sensitive information
- Sound judgment and professionalism when handling sensitive employee situations
- Strong verbal and written communication skills
- Customer-service-oriented with the ability to support staff professionally and effectively
- Associate's degree in Human Resources, Business Administration, or related field required; Bachelor's degree preferred
- Professional HR certification preferred (e.g., PHR, SHRM-CP, or equivalent)
- One to three years of experience in human resources, payroll/benefits, or school district administration preferred (equivalent education and experience may be considered)
- Public sector or K-12 school district HR experience preferred
- Experience administering leave programs, specifically FMLA and workers' compensation claims
- Experience with offboarding processes, including exit procedures, COBRA notifications, and final pay compliance
- Track record of identifying and implementing process improvements
- Maine DOE CHRC fingerprinting required prior to employment with renewal required every five years
Physical Requirements And Work Environment
- Office Environment
- Prolonged periods of sitting
- Ability to lift up to 20 lbs
- Operation of computer and standard office equipment
Falmouth Public Schools is an equal opportunity employer and prohibits discrimination based on race, color, sex, sexual orientation, gender identity or expression, religion, ancestry, national origin, age, disability, genetic information, veteran status, familial status, or any other status protected by law.
Reasonable accommodations are available for qualified individuals with disabilities during the application and employment process. Applicants needing accommodation should contact Human Resources at hr@falmouthschools.org.