Fundraising and Marketing Coordinator

Position Title: Fundraising and Marketing Coordinator

Reports to

Head of School

Employment status

Full-time, salaried

Work hours

Monday–Friday, 7:30 a.m.–4:00 p.m.; year-round, with some remote work permissible. Occasional evening and weekend hours are required.

Position Summary

The Fundraising and Marketing Coordinator supports the mission and long-term sustainability of Mount Merici Academy by coordinating fund raising, advancement, community engagement, and related communications. The coordinator works closely with the Head of School. The coordinator provides support to and coordinates the work of the Marketing and Fund-Raising Committee. The coordinator works to cultivate relationships, strengthen the school’s visibility, and advance philanthropic support.

The position also participates in coordinating and implementing student service work, including supervising activities and transporting students when required.

Essential Duties And Responsibilities

Fund Raising and Marketing

• In collaboration with the Head of School and MMA Board Vice Chair, develop and maintain an annual advancement plan, calendar, and budget.
• Coordinate annual giving, special appeals, fund-raising events, sponsorships, donor recognition, and other advancement initiatives.
• Identify, cultivate, solicit, and steward donors, alumni, families, community partners, foundations, and prospective supporters.
• Maintain accurate donor and constituent records, acknowledgments, gift documentation, mailing lists, and activity reports. (Better Unite)
• Assist with grant prospect research, proposal preparation, reporting, and deadline tracking.
• Monitor results and provide regular reports on gifts, participation, campaigns, events, and progress toward goals.
• Follow applicable school policies and legal, ethical, and confidentiality standards for fund raising and donor information.
  
  

Marketing and Fund-Raising Committee

• Coordinate the work of the Marketing and Fund-Raising Committee under the direction of the Head of School.
• Work with committee leadership to prepare meeting schedules, agendas, materials, minutes, action items, and follow-up communications.
• Support committee members in establishing priorities, implementing initiatives, and tracking progress and accountability.
• Coordinate consistent messaging and materials that promote the school’s mission, programs, events, enrollment, and community impact.
• Manage Mount Merici Academy’s social media accounts, including developing a content calendar; creating, scheduling, and publishing timely content; monitoring engagement and messages; coordinating approvals; maintaining consistent branding and voice; and following school policies for privacy, student images, and appropriate use.
• Prepare and distribute the MMA School Newsletter on an established schedule, including soliciting and organizing submissions, writing and editing content, coordinating photographs and school updates, obtaining required approvals, formatting the publication, maintaining distribution lists, and reviewing engagement to improve future issues.
• Serve as a liaison among the committee, school leadership, faculty and staff, families, volunteers, alumni, and community partners.
  
  

Student Service Work

• Participate in the planning, coordination, and implementation of student service-learning and community service activities.
• Build relationships with community organizations and coordinate service opportunities that are age-appropriate, mission-aligned, and educationally meaningful.
• Collaborate with faculty and staff on scheduling, permissions, communications, supplies, supervision, and reflection activities.
• Supervise students during service activities and help maintain a safe, respectful, and inclusive environment.
• Transport students to and from approved service activities as assigned, using a school vehicle or other authorized vehicle and following all school transportation and student-safety procedures.
• Maintain required records related to participation, permissions, service hours, transportation, and incidents.
  
  

School and Community Support

• Represent Mount Merici Academy professionally and foster positive relationships with all school constituencies.
• Collaborate with school personnel on events, communications, volunteer engagement, and other mission-focused initiatives.
• Attend meetings and school or community events, including occasional evening or weekend activities, as required.
• Assist with student arrival and dismissal procedures as assigned, helping maintain a safe, orderly, and welcoming environment.
• Assist with planning, coordinating, and implementing weekly Friday Assembly programming.
• Perform other related duties assigned by the Head of School.
  
  

Qualifications

• Bachelor’s degree in advancement, development, communications, marketing, nonprofit management, education, business, or a related field preferred; equivalent relevant experience may be considered.
• Experience in fund raising, donor relations, advancement, marketing, event coordination, volunteer management, or a related area.
• Strong written, verbal, organizational, project-management, and interpersonal skills.
• Ability to coordinate committees, engage volunteers, manage multiple priorities, meet deadlines, and work independently and collaboratively.
• Proficiency with standard office productivity tools; experience with donor databases, email marketing, social media, or design platforms is desirable.
• Discretion and sound judgment in handling confidential student, family, personnel, and donor information.
• Commitment to the mission and values of Mount Merici Academy and to working effectively with students and a diverse school community.
  
  

Transportation and Physical Requirements

• Possess and maintain a valid driver’s license, an acceptable driving record, and any insurance or authorization required by the school.
• Meet all school requirements for transporting and supervising students, including applicable background checks, training, and vehicle-safety procedures.
• Ability to travel locally, drive students as assigned, and work occasional evenings or weekends.
• Ability to remain active during events and student service activities and to lift and carry materials reasonably associated with the role, with or without reasonable accommodation.
  
  

Work Environment

This is a full-time, salaried, year-round position reporting to the Head of School. The regular schedule is Monday–Friday, 7:30 a.m.–4:00 p.m., with some remote work permissible. Occasional evening and weekend hours are required. Duties are performed in school, office, remote, event, community, and transportation settings. The position requires regular interaction with students, families, colleagues, volunteers, donors, alumni, and community partners.

Equal Opportunity

Mount Merici Academy is committed to equal employment opportunity and considers qualified applicants without unlawful discrimination. Reasonable accommodations will be provided to qualified individuals with disabilities in accordance with applicable law.