Fleet Administrator

Min

Max

Qualifications

TITLE:

Fleet Administrator

DIVISION/DEPT.:

Support Services/Fleet/Procurement

REPORTS TO:

Fleet Manager/Procurement & Fleet Director

SUPERVISES:  

N/A

FLSA:

Non-Exempt

JOB CODE/FAMILY:

FLADM / Transportation

The Support Services functions at S:US are carried out by a team of professionals with differing backgrounds who share deeply in the S:US mission. We provide resources and support to the program departments to collectively pursue that mission. Support Services is a collegial, supportive and dynamic culture that continuously seeks to improve. We strive to treat all staff with respect in each interaction.  We are motivated to accomplish our individual and collective tasks by the belief that we can help transform the lives of people we serve thereby righting societal imbalances.

The Procurement Department is seeking a detailed-oriented, organized and innovative individual to join our Procurement & Fleet Team as a Procurement Specialist. The selected candidate will report to the Procurement Manager and/or Procurement & Fleet Director.  The selected candidate will be responsible for identifying and procuring quality goods and services for the company at the most competitive rates as well as building strong working relationships with suppliers as well as departments that will result in more efficient and effective procurement strategies.

• Administration and coordination of the Company’s fleet vehicle program.
• Update and maintain the program policy, address employee questions regarding the policy.
• Scheduling defensive driving training sessions for SUS employees.
• Coordinate with HRIS team and DMV LENS new employee enrollments and terminations for the fleet program. Maintain driver eligibility status in MS Sharepoint.
• Maintain accurate and complete files for all SUS fleet vehicles.
• Monitor and handle car accidents. Follow up with Insurance claims.
• Ensure all vehicles are properly maintained by employees in accordance with the Fleet Policy.
• Assist Fleet Manager with cost reporting for vehicle usage - mileage, fuel, repairs, GPS service etc.
• Handle all traffic violations.
• Handle vehicles licensure and registration
• Assist Procurement & Fleet Director and Procurement Manager with performing various audits to verify and enforce compliance with the Fleet Policy.
• Assists Procurement & Fleet Director and Procurement Manager in communication to businesses of new supplier agreements and follow-up on submitted ideas from business for Vehicles Procurement and Service.
• Assist with purchasing vehicles to expand and/or enhance the fleet.
• Provide data analysis on vehicles usage, spend analytics and administrative work associated with improving ERP system.
• Analyze invoices to ensure accuracy of services provided.
• Create proper allocation reports for all Fleet related invoices and submit them to Finance a/p dept.

Other Duties

• Assist Purchasing Dept as needed.

• KEY PERFORMANCE STANDARDS
• Problem-solving skills – Ability to analyze data and search for inconsistencies, then reconcile inconsistencies and devise solutions to errors.

• Negotiation Skills – Should have effective verbal and email communication skills, problem solving, product knowledge and decision-making skills.

• Math skills – Ability to use math to calculate data and ensure that information is correct. Ability to work with numbers and make calculations with minimal errors.

• Interpersonal Skills – Ability to remain calm in stressful situations. Treat staff who possess lesser technical skills with respect and find the best way to help answer their questions so that they can be successful in their job duties.

• Communication skills – Effective verbal and written communication skills to interact effectively with colleagues and managers of all levels throughout the organization.

• Bachelor’s degree in business or supply chain preferred. High School Diploma or its equivalent. 
• Proficiency with MS Excel, Word and Outlook. Solid knowledge of Excel Formulas, V-Lookup and Pivot tables is required.
• Prior Fleet administration experience preferred.
• Solid communication and customer service skills.
• Must have valid NY/NJ/PA/CT driver license.

S:US IS AN EQUAL OPPORTUNITY EMPLOYER

Join a team of employees who cares about the wellbeing of others.  We believe in fostering a culture built on our core values:  respect, integrity, support, maximizing individual potential and continuous quality improvement. 

S:US is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Leave Team at MyMedicalLeave@sus.org.

By my signature, I understand and accept the responsibilities of the position for which I have accepted employment.

Company Overview

S:US IS AN EQUAL OPPORTUNITY EMPLOYER

Join a team of employees who cares about the wellbeing of others. We’re proud to offer a comprehensive benefits package designed to support your wellbeing and development. From health and wellness resources to generous PTO, professional development, and more, explore all that we offer on our Benefits Page and see how S:US invests in you.

We believe in fostering a culture built on our core values:  respect, integrity, support, maximizing individual potential and continuous quality improvement. 

S:US is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Leave Team at MyMedicalLeave@sus.org.

ID

Salary : $60,000 - $63,000