Front Office Coordinator

Overview

We are seeking a dynamic and highly organized Front Office Coordinator to join our team! In this vital role, you will be the first point of contact for visitors, clients, and staff, ensuring a welcoming and efficient front desk experience. Your proactive approach and exceptional organizational skills will help streamline office operations, support administrative functions, and enhance overall productivity. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a positive and professional environment.

Responsibilities

• Greet visitors, clients, and staff with professionalism and warmth, providing excellent customer service at all times
• Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette
• Maintain a well-organized front desk area, including filing, data entry, and handling incoming correspondence
• Schedule appointments, manage calendars, and coordinate meetings using productivity software
• Perform clerical tasks such as proofreading documents, updating spreadsheets, and maintaining accurate records with computer literacy skills
• Support office management duties including supply inventory, filing systems, and basic bookkeeping
• Assist with client communication and support tasks to ensure smooth daily operations

Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Excellent organizational skills with the ability to prioritize tasks efficiently
• Demonstrated experience in office management or administrative support roles
• Exceptional customer service skills with professional phone communication and phone etiquette
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Technical proficiency in data entry, file management, and clerical procedures
• Familiarity with multi-line phone systems and office equipment such as printers and fax machines
• Experience with bookkeeping software like QuickBooks is a plus
• Ability to handle confidential information discreetly while maintaining accuracy in recordkeeping
• Strong time management skills to juggle multiple responsibilities seamlessly

Join us as a Front Office Coordinator where your enthusiasm for organization and dedication to service will make a meaningful impact! This role offers an engaging environment for those eager to grow their administrative expertise while supporting our team’s success.

Pay: $13.00 - $15.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $13 - $15