What are the responsibilities and job description for the Admin Assistant position at ServiceMaster by Crane IFS?
Admin AssistantCrane IFS is a leading provider of janitorial services, dedicated to delivering exceptional cleaning solutions to our clients. We are currently expanding and looking for a professional to join our Janitorial Services division.Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining our team, you'll be part of a talented network of employees with a shared vision.Our environment is a diverse community where successful people work together to achieve common goals.Job Position DescriptionKey ResponsibilitiesOnboarding & OffboardingCollect all onboarding documents from new employees and submit through company systems.Submit background checks, assist applicants with the submission process, and ensure completion of the background check before badge creation.Ensure all onboarding and termination processes are completed in compliance with company policies, and are properly documented.Recruitment & Staffing SupportScreen potential candidates from job boards and applications and submit to the Site Manager for review.Manage and maintain local recruitment advertisements.Compliance & TrainingMaintain employee training programs, including Hazmat, auto scrubber, safety, and general job responsibility training, ensuring full compliance with company standards.Maintain “Findd”/WinTeam records for timekeeping, compliance, and staff documentation.Review and edit employee time cards for inaccuracies and errors prior to payroll submission.Manage certification records and ensure renewals are completed on time.Workplace Health & Safety (WHS)Coordinate and maintain JHSC (Joint Health & Safety Committee) membership and quarterly meetings.Respond promptly to WHS requests and requirements.Auditing & DocumentationCreate, maintain, and manage documentation related to onboarding, training, and compliance.Conduct building audits and report results to the Site Manager and complete GAT.Collect and submit KPI reporting data as required by company leadership.General SupportAssist in maintaining compliance with company standards across all admin processes.Perform other duties and responsibilities as required.QualificationsPrevious experience in administration, HR, or compliance (preferred within facilities management or industrial settings).Excellent organizational skills with attention to detail and accuracy.Proficiency with digital recordkeeping systems (e.g., WinTeam or similar).Strong communication skills to liaise with employees, job candidates, and leadership.Apply and become a part of Crane IFS, one of the most respected professional cleaning companies in the country. We pride ourselves on creating cleaner and healthier environments for our customers, their employees and customers. We offer online and hands-on training, an excellent work/life balance, opportunities for advancement, and a career path that matches your interests and goals.
Salary : $19 - $26