Payroll Administrator

Payroll Administrator – Orange County

Service Squared | Financial Services for the Service Industry

At Service Squared, we’re not your average back-office team. We partner with hundreds of restaurants, retailers, and service-based businesses across the U.S. to power their growth through smart, cost-effective accounting, payroll, and compliance solutions. Think of us as the financial backbone that keeps businesses running smoothly — so owners can focus on what they do best.

With offices in Cupertino, Orange County, and Nashville, we’re proud to bring industry expertise, technology, and strategy to every client we serve. And now, we’re looking for a detail-loving, fast-moving Administrative Payroll Coordinator to join our Orange County office.

Why You’ll Love This Role

This isn’t a boring, heads-down payroll job. You’ll be the go-to person for ensuring employees across multiple businesses get paid correctly and on time. You’ll touch a variety of industries, systems, and clients — no two days look the same. If you’re organized, love solving problems, and thrive in a fast-paced environment, you’ll fit right in.

• Job Type: Full-time
• Schedule: 5 days a week in-office (Fountain Valley, CA) — flexible hours with a set schedule
• Pay: $17–$22/hour

What You’ll Do

• Enter and maintain payroll data with accuracy and speed
• Import data from POS systems to payroll software
• Calculate salaries, overtime, retro pay, vacation, and deductions
• Hit daily payroll submission deadlines (you’re the timekeeper!)
• Generate and share payroll reports with managers
• Prepare general ledgers and payroll analysis
• Create payroll/tax reports for federal, state, and local agencies
• Print checks for client final pays daily and ensure timely delivery via mail
• Handle payroll questions with a helpful, friendly attitude
• Process garnishments, child support orders, and employment verifications

What We’re Looking For

• Detail obsessed: you don’t let things slip through the cracks
• Tech savvy: strong skills with Microsoft Excel & Office 365
• Adaptable: comfortable juggling multiple clients in a fast-moving environment
• Communicator: clear, professional, and approachable
• Willing to pitch in on holidays or late hours if deadlines demand
• Prior administrative experience

Bonus points if you have:

• Experience running multi-state or restaurant/retail payroll
• Knowledge of general ledger accounting
• Familiarity with systems like Paychex, ADP (WFN/Run), Paycor, Paycom, or Paylocity

Perks & Benefits

• 401(k) with company match
• Health, dental, vision, and life insurance
• Paid time off
• A collaborative, people-first team environment

Work Location: In-office –18396 Brookhurst Street, Fountain Valley, CA 92708

Schedule: Day shift, Monday – Friday (flex time with manager approval)

✨ Ready to join a team that makes payroll more than just numbers? Apply today and grow your career with Service Squared!✨

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Experience:

• Microsoft Excel: 1 year (Required)
• Payroll: 1 year (Preferred)

Ability to Commute:

• Fountain Valley, CA 92708 (Required)

Work Location: In person

Salary : $17 - $22