What are the responsibilities and job description for the HVAC Company Admin Assistant position at Service AC and Plumbing?
Job Summary
We are seeking a dynamic and organized HVAC Company Admin Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our technicians, management, and clients. Your energetic approach and attention to detail will help us maintain a professional, efficient, and welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills within a thriving HVAC company dedicated to quality service and customer satisfaction.
Responsibilities
- Support Administrative Mananager
- Maintain accurate records through customer billing, collections, filing, and bookkeeping using QuickBooks and Microsoft Office tools
- Support office management tasks such as organizing documents, managing confidential information, and overseeing payroll and personnel documents
- Assist with customer service inquiries via phone or email, providing timely support and information
- Coordinate client communication efforts, follow up on service requests, and ensure customer satisfaction
- Perform general clerical duties including proofreading documents, managing emails, and supporting administrative projects
Qualifications
- Proven office experience with strong organizational skills and a degree in accounting or finance preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Must have experience with QuickBooks
- Strong computer literacy including data entry, typing skills, and handling confidential information responsibly
- Prior experience in office management or administrative support within a HVAC service environment and Union payroll administration preferred
- Exceptional customer service skills with the ability to communicate clearly and professionally both verbally and in writing
- Must be able to pass a drug screen and background check. You will be responsible for confidential personnel and financial information.
Pay: $30.00 - $40.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: In person
Salary : $30 - $40