What are the responsibilities and job description for the Proposal Manager position at ServBeyond Solutions?
At ServBeyond Solutions, we believe great work begins with purpose. We partner with government agencies to deliver thoughtful, reliable, and mission-centered solutions that strengthen operations, support communities, and create lasting impact. As a growing federal and state contractor, ServBeyond is building a team of driven professionals who are energized by meaningful work, inspired by service, and committed to excellence in every deliverable. This role is an opportunity to help shape the stories, strategies, and submissions that advance our mission and expand the reach of our impact.
Position Overview
ServBeyond Solutions is seeking a Proposal Manager to lead compliant, well-structured federal and state proposal efforts across prime and subcontract opportunities.
This role is responsible for managing the operational execution of proposals, ensuring schedules, compliance matrices, writing assignments, and review cycles are executed effectively and on time.
This position is ideal for an experienced federal proposal professional who has successfully managed federal submissions and can operate independently in a fast-paced small business environment.
Core Responsibilities
Proposal Execution & Coordination
- Manage the end-to-end proposal lifecycle from kickoff through submission
- Develop proposal schedules, outlines, and compliance matrices
- Track writing assignments and ensure accountability
- Coordinate proposal artifacts across technical, management, and past performance volumes
- Facilitate proposal status meetings
Compliance Management
- Interpret Instructions to Offerors and Evaluation Criteria section requirements.
- Maintain structured compliance matrices
- Track amendments and ensure incorporation of updates
Content Oversight
- Support integration of Win themes provided by Capture/BD
- Draft and edit non-technical sections (Past Performance, Resumes, Corporate Experience, etc.)
- Coordinate with pricing and the executive team
Color Team Coordination
- Prepare Color Team drafts
- Incorporate reviewer feedback
- Ensure document readiness for executive review
Submission Oversight
- Oversee document formatting and production
- Validate submission instructions and requirements
- Prepare submission documentation packages
Required Experience
- Bachelor's Degree in Journalism, English, or a similar focus
- 5-8 years of federal proposal development experience
- Minimum 3 consecutive years as Proposal Manager for a small to mid-sized Government Contractor
- Experience managing $10M–$75M federal proposals
- Experience with multi-volume submissions
- Familiarity with FAR-based environments
- Demonstrated ability to manage concurrent proposals
- Process Management with awareness that it may vary depending on the response
Key Competencies
- Strong organizational discipline
- Clear communication skills
- Detail orientation
- Structured tracking and task management
- Ability to manage deadlines in compressed timelines
- Great storytelling with the ability to clearly convey our message
Performance Expectations
- Within 6–12 months:
- Deliver compliant, well-managed submissions
- Maintain structured proposal tracking
- Reduce schedule slippage
- Ensure review drafts are submission-ready
Equal Employment Opportunity
ServBeyond Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Americans with Disabilities Act (ADA) Requirements
ServBeyond Solutions is committed to providing reasonable accommodations to individuals with disabilities. If you need an accommodation due to a disability to apply for a position with us, please email us at hr@servbeyond.com.
The physical demands described below represent the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities. The employee is regularly required to speak or listen and frequently uses hands or fingers to handle objects, tools, or controls. Occasionally, the employee must stand, walk, sit, and reach with hands and arms, as well as lift or move objects weighing up to 25 pounds. Specific vision abilities include close vision, distance vision, and the ability to adjust focus, with the noise level in the work environment usually being low to moderate.