Paralegal

The Role

We are hiring an experienced paralegal to manage real estate and title files from contract through post-closing, support our traffic defense practice, prepare estate planning documents, and assist our attorneys on litigation and business matters. This is a hands-on, on-site position with direct client contact. If you have run closings and touched title work before, you will recognize this job immediately.

Real Estate and Title

• Open and manage transaction files from contract execution through post-closing, for purchases and sales, residential and commercial
• Order and review title searches, municipal searches, surveys, and payoff letters
• Examine title, identify and clear exceptions, and work with the attorney to resolve defects, liens, and judgments
• Prepare title commitments, closing protection letters, and final policies
• Draft deeds, transfer tax forms (TP-584, RP-5217), affidavits, and closing packages
• Prepare and review closing statements and coordinate figures with lenders, brokers, and opposing counsel
• Handle post-closing recording, policy issuance, and file closeout
• Communicate with clients, realtors, lenders, and attorneys throughout the transaction

Traffic Defense

• Handle client intake and open new traffic matters
• Obtain and review DMV driving abstracts and ticket records
• Correspond with town, village, and city courts and with District Attorney offices across the Capital Region
• Track appearance dates, adjournments, and deadlines
• Prepare and process plea paperwork and supporting correspondence
• Manage a high volume of matters with accuracy and consistent follow-up

Estate Planning

• Draft wills, powers of attorney, health care proxies, living wills, and trust documents from firm templates
• Coordinate and assist with execution ceremonies, including witnessing and notarization
• Maintain client estate planning files and follow up on outstanding signature items

Litigation Support

• Prepare and e-file pleadings, motions, and supporting papers through NYSCEF
• Organize and maintain case files, exhibits, and discovery materials
• Calendar court dates, deadlines, and response dates, and keep attorneys ahead of them
• Draft correspondence to courts, opposing counsel, and clients
• Assist with landlord-tenant proceedings, including petitions, notices, and court filings

Business and Corporate

• Prepare entity formation documents and filings with the New York Department of State
• Assist with operating agreements, resolutions, and corporate record maintenance
• Support commercial transactions, leases, and business purchase and sale matters

Qualifications

• Prior paralegal experience required, preferably in real estate transactions
• Title experience strongly preferred, including searching, examining, and preparing commitments
• New York Notary Public commission, or willingness to obtain one promptly after hire
• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning a cloud-based case management and CRM system
• Strong written and verbal communication skills and confidence on the phone with clients, realtors, and lenders
• Excellent organization and attention to detail, with the ability to manage multiple files and deadlines at once
• Discretion in handling confidential client information

Pluses

• New York State licensed title insurance agent, or willingness to pursue licensure
• Experience with municipal searches, co-op transactions, or commercial closings
• NYSCEF and New York state court filing experience
• Experience supporting a high-volume practice area

To Apply

Submit your resume through Indeed and include a brief note describing your real estate and title experience.

Pay: $53,388.88 - $64,296.28 per year

Benefits:

• Paid time off

Work Location: In person

Salary : $53,389 - $64,296