What are the responsibilities and job description for the Purchasing Agent position at Sequel Wire and Cable LLC?
Description
Position Overview
The Purchasing Agent is responsible for supporting the procurement process by handling the administrative functions of purchasing. This role will primarily focus on issuing purchase orders (POs), maintaining accurate records, and ensuring timely communication with vendors and internal stakeholders. The Purchasing Agent plays an important part in maintaining smooth purchasing operations and supporting company goals.
Key Responsibilities
- Prepare, issue, and track purchase orders for materials, supplies, and services.
- Maintain accurate purchasing records and documentation in accordance with company policies.
- Assist with vendor communications, including follow-ups on order confirmations, delivery schedules, and status updates.
- Monitor and update purchase order logs, ensuring accuracy and completeness.
- Support invoice reconciliation by providing accurate PO details to the accounting team.
- Assist in maintaining supplier files and contact information.
- Provide administrative support to the Accounting Manager, including data entry, electronic document filing, and report generation.
- Coordinate with internal departments to ensure timely and accurate fulfillment of purchasing requests.
- Support compliance with company policies, procedures, and purchasing standards.
Core Competencies
- Accuracy & Attention to Detail: Ensures all documentation and records are precise and compliant.
- Organization: Manages multiple tasks effectively in a fast-paced environment.
- Teamwork: Collaborates with internal stakeholders and vendors to ensure smooth operations.
- Accountability: Takes responsibility for assigned tasks and ensures timely completion.
- Professionalism: Maintains a positive and respectful approach in all interactions.
Requirements
High school diploma or equivalent required; Associate’s degree in Business Administration or related field preferred.
1–2 years of experience in purchasing, procurement, or an administrative role preferred.
Strong organizational and attention-to-detail skills.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ERP or purchasing software.
Ability to manage multiple priorities and meet deadlines.
Strong communication and interpersonal skills for vendor and internal interactions.
Sequel Wire is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.