HR Payroll Specialist

Position Title: Human Resource Payroll Specialist

Departments: Human Resources

Function: Human Resources

Grade: N05

Reports To: (Sr) Human Resources Manager

FLSA Status: Non-Exempt

Location: Distribution Center (not remote)

Shift: Varies (Weekday Morning and Night and Weekend Morning and Night)

Sephora Human Resources

At Sephora, our people create and drive our success. We know that bringing the best beauty products, services, tools, and experiences to our clients means finding, training, and engaging the absolute best talent in the industry. Our HR teams invest heavily in our talent in our Distribution Centers. We strongly believe (and our actions prove it!) that our people are our best asset, and we work every day to arm them with the knowledge and tools not just to get the job done but to feel inspired and fearless while doing it.

Your Role at Sephora…

The HR Payroll Specialist provides payroll system support to maintain accuracy within time keeping. This position requires partnership with Sephora Headquarters, external staffing partners, and operations leaders. Aside from Payroll responsibilities, you will also work alongside your local and DC HR teams, contributing to broader HR functions that drive a positive and compliant workplace. Associates may also turn to you as a trusted resource when sharing confidential information, and there is a strong expectation to handle these situations with professionalism, discretion, and confidentiality. At times, you may also help cascade HR initiatives, ensuring alignment across teams and reinforcing HR best practices.

Essential Functions of Job:

Time Management & Reporting:

• Conduct thorough reviews of employee timesheets to identify discrepancies and ensure accurate processing and collaborate with leaders on inaccuracies, coaching as needed
• Support and coordinate system upgrades within our timekeeping platform, Dayforce; leading change management efforts at the DCs
• Manage the distribution and mailing of paper checks, oversee direct deposit set up and changes, and ensure timely and accurate employee compensation
• Apply and file documentation notes for instances such as jury duty or bereavement to maintain organized compliant employee records
• Provide guidance and training to leaders to effectively use the Dayforce system, enhancing their proficiency and supporting organizational changes to the system
• Work closely with Sephora Headquarters at times to address escalated or complex payroll issues
• Accurately maintain attendance and timekeeping reporting
• Review and analyze payroll reporting as needed
• Maintain current knowledge of compliance and pay-related laws, to ensure adherence to legal standards

Data & Report Management:

• Extract data from various systems and create regularly scheduled and on-demand reports to support operations and HR team
• Conduct periodic audits of HR files and records to ensure all required documents and collected, filed, and maintained
• Process employee changes, such as internal movement, termination, and other status changes
• Maintain employee data accuracy

General HR Support:

• Manage programs such as employee discounts, tuition reimbursement, Dayforce Wallet, Perfect Attendance
• Provide employee support as needed to frequently asked questions regarding policies, benefits, hiring processes, and payroll, escalating more complex inquiries as needed
• Assist with internal communications, employee recognition programs, and incentive initiatives, fostering a positive workplace environment
• Support conducting New Hire Orientation sessions as needed
• Support processing payroll and assisting with daily timekeeping inquiries as needed

Perform other duties as assigned

We would love to hear from you if have…

• 2 years of related Human Resources experience, preferably in a distribution center or manufacturing facility
• Proficiency with Microsoft Office Suite
• Experience with modern payroll software and HRIS preferred; Dayforce and SAP preferred but not required
• Ability to act with integrity, professionalism, and confidentiality
• Thorough knowledge of current employment-related laws and regulations
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical, problem-solving, and decision-making skills
• Ability to prioritize tasks and to work independently
• Ability to raise issues proactively and in a timely manner
• Successfully model teamwork and demonstrate a collaborative approach when working with staff, associates, and management
• Must be flexible and adaptive to respond to a fast-paced environment proactively
• Maintain a flexible work schedule and adhere to the requirement of working any designated shift and overtime as requested per business and operational needs

While at Sephora, you’ll enjoy…

• Beauty & Beyond: Every day we reimagine beauty, discover new brands, and influence positive change. Together we inspire our clients, empower people, and help them become the best versions of themselves. We think this is beautiful.
• Endless Evolution: You will learn with innovators, artists, and experts in every field. As our business evolves, so will you. Here, you’re empowered to choose your own path, accelerate your growth, and be your best. As part of our family and the LVMH community, your options are endless.
• Creativity Unleashed: At Sephora, you’re encouraged to explore, innovate, and have fun while working with diverse clients, teams, and leaders. You won’t just partner with iconic brands; you’ll help build them. We value your curiosity, your drive for success, and the emotional connections you make. Together we’re defining the future of beauty.
• Bold Authenticity: Being bold and different has made us a global beauty and retail leader. At Sephora, we celebrate diversity, embrace your unique and winning spirit, and believe that real beauty is being authentically you. You are what sets us apart.
• Diversity, Inclusion & Belonging: We pledge to create a beautiful community where everyone’s uniqueness is celebrated, respected, and honored. We will drive diversity, equity, and inclusion in all aspects of our business—ensuring that our employees, brand partners, suppliers, and our clients feel a sense of belonging. We believe in demonstrating our values with action!

Meaningful Rewards: Sephora offers comprehensive medical, vision, and dental benefits, EAP, generous vacation and holiday time off, meaningful engagement activities, an employee discount, free beauty product gifts from brand partners, and so much more!

Sephora is an equal-opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, ancestry, citizenship, gender, gender identity, sexual orientation, age, marital status, military/veteran status, or disability status. Sephora is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

Sephora will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.