What are the responsibilities and job description for the Project Coordinator position at Sentry?
Sentry Core Values: Hard-Working, Optimistic, Ride for the Brand, Integrity, and Passion
Role: Sentry Project Coordinator
Primary Objective: Assist project managers and finance team with their administrative needs to ensure project runs smoothly and Sentry is protected from liabilities.
Accountability Chart Roles:
- Procore submittals
- Assist with documentation for project startup/closeout
- Lien Waivers
- AP/AR Support
- Subcontract Agreements/Change Orders
- Subcontractor documentation
- Monthly job reports
Primary Duties
- Write up subcontract agreements and change orders, and ensure they are signed by both parties
- Ensure subcontractor requirements are fulfilled (COI, W-9, Excise Tax Certs)
- Help Project Managers (PMs) with project reports/updates
- Process submittals on behalf of the PMs
- AP/AR assistance (Pay Applications, Invoices, Bill Trackers)
- Track certified payroll on eligible projects
- Assist with project startup and closeout processes as needed
- Get lien waivers completed and signed by subcontractors and suppliers
- Other tasks as directed by project managers
What does Winning look like?
- All requests from project managers have a quick turnaround time.
- All subcontractor documentation is complete and accurate.
- Lien waivers are signed and filed for eligible projects
- All new project information is filed for successful kickoff
- All completed project information is filed for successful closeout
- Subcontractors and suppliers are being paid on time
- Project invoices are created, approved, and sent out in a timely manner
Requirements
- Ability to navigate a computer and associated programs with ease and efficiency.
- Microsoft office experience, esp. Outlook, Excel, and Word
- PDF editor (Adobe Acrobat or Bluebeam)
- Ability to learn new tasks quickly
- Ability to complete scheduled tasks within the time allotted.
- Problem-solving skills
- High attention to detail
- Strong Organizational and time-management skills
- Basic understanding of AP/AR preferred but not required.
- Knowledge of the construction industry is preferred but not required.