Assistant Compliance Manager

Compliance Assistant

Location: Virginia

Schedule: Full-Time

Department: Compliance

Reports To: Compliance Manager

Are you tech-savvy, organized, and detail-oriented? Our growing private security company is seeking a Compliance Assistant to support the Compliance Manager in maintaining accurate licensing, documentation, and regulatory records for our workforce. This role is perfect for someone who enjoys structured work, digital systems, and keeping complex processes running smoothly.

About the Role

The Compliance Assistant plays a key part in ensuring employees meet all state and contract requirements before they are assigned to a post. You will help manage digital documentation, track licensing and certification deadlines, support background check processes, and produce analytical compliance reports. This position requires strong attention to detail, excellent computer skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

You will be assisting the Compliance Manager with:

• Tracking employee licensing status and supporting applications, renewals, and required documentation.

• Maintaining accurate digital compliance records and monitoring upcoming expirations.

• Updating compliance logs and verifying completion of required certifications.

• Uploading and organizing certificates, forms, and compliance-related documents.

• Processing pre-employment compliance documents for background screening.

• Ensuring all compliance requirements are completed before employees are assigned to a post.

• Preparing and maintaining compliance files to support audits and inspections.

• Assisting in generating compliance summaries, status dashboards, and analytical reports.

• Updating HRIS and compliance tracking systems with accurate, timely data.

• Helping streamline digital workflows and troubleshooting data entry issues.

• Troubleshooting licensing and compliance-related issues and coordinating with departments as needed.

• Providing day-to-day administrative support to the Compliance Manager and responding to documentation needs across departments.

Qualifications

• Bachelor’s or associate’s degree preferred.

• Experience working in analytical, programmatic, or operational roles that require tracking, documentation, or data accuracy is helpful.

• Strong computer proficiency (Excel, google sheets, digital filing systems, HRIS, or tracking platforms).

• Excellent attention to detail and the ability to follow structured processes.

• Strong organizational and time-management skills.

• Ability to maintain confidentiality and handle sensitive information.

• Clear written and verbal communication skills.

Additional Requirements (Regulatory)

• This position requires U.S. citizenship due to federal and state licensing and regulatory standards.

• Candidates must be legally eligible to obtain any licenses required by the Virginia Department of Criminal Justice Services (DCJS).

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Vision insurance

Application Question(s):

• Which of the following tools do you have experience using? (Select all that apply)

Microsoft Excel
Google Sheets
Digital filing or document management systems
HRIS platforms
Compliance tracking systems
None of the above

• Which best describes your proficiency with spreadsheets (Excel or Google Sheets)?

Basic (sorting, filtering, simple data entry)
Intermediate (formulas, data validation, organizing datasets)
Advanced (pivot tables, complex formulas, dashboards)

• Which tasks have you performed in previous roles? (Select all that apply)

Tracking deadlines or renewal dates
Managing documentation or records
Data entry with accuracy requirements
Verifying certifications or credentials
Preparing reports or summaries
None of the above

• Have you worked in a role that required strict attention to detail?
• Have you previously maintained or updated employee, client, or vendor records?

Education:

• Bachelor's (Preferred)

Work Location: In person

Salary : $55,000 - $60,000