What are the responsibilities and job description for the Accounts Payable Specialist position at Senske Family of Companies?
SUMMARY: We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our dynamic finance team. This role requires a candidate who thrives in a fast-paced, high-volume environment, is proactive in solving problems, and possesses strong organizational skills to ensure accurate and timely processing of accounts payable transactions.
KEY RESPONSIBILITIES:
- Invoice Processing: Accurately review, code, and process a high volume of vendor invoices in accordance with company policies and procedures.
- Payment Execution: Prepare and process check runs, ACH transfers, and wire payments on a scheduled basis, ensuring timely vendor payments.
- Reconciliation: Reconcile vendor statements and resolve discrepancies in a timely manner. Follow up on outstanding credits and unapplied payments.
- Vendor Management: Maintain vendor records, manage onboarding of new vendors, and ensure W-9s and tax documentation are current.
- Month-End Support: Assist with month-end closing activities, including accruals and AP aging analysis.
- Compliance and Controls: Ensure adherence to internal controls and accounting policies. Assist with audits as required.
- Communication: Collaborate cross-functionally with procurement, operations, and finance teams to resolve AP issues.
QUALIFICATIONS:
- Minimum 3 years of full-cycle accounts payable experience, preferably in a high-volume or multi-entity environment.
- Strong understanding of AP workflows, internal controls, and GAAP principles.
- Proficient in Sage and Microsoft Excel.
- Excellent attention to detail, accuracy, and organizational skills.
- Ability to manage multiple tasks, prioritize effectively, and meet tight deadlines.
- Strong interpersonal and communication skills, both written and verbal.
- Self-starter with a solution-oriented mindset and a high sense of urgency.