Administrative Assistance

Job Summary
Sensitile Systems is a growing manufacturer of innovative architectural materials based in Ypsilanti, Michigan. We design and fabricate decorative resin panels, terrazzo, and specialty surfaces for architects and designers worldwide.

We are looking for a versatile Administrative Assistant to support our office, purchasing, and accounting operations. This is a generalist role—the right person is organized, nimble, and ready to pitch in wherever needed across the business. Training will be provided; what matters most is a strong work ethic, good judgment, and a willingness to learn.

Responsibilities

• This role touches many parts of the business on any given day. Core areas include:

Purchasing & Shipping

• Source vendor quotes, compare pricing and terms, and place orders once approved
• Manage purchase orders and follow up on deliveries, expected dates, and documentation
• Help coordinate shipments—domestic and international—by requesting freight quotes, communicating with carriers, and following up with customers to confirm receipt

Accounting Support

• Verify vendor invoices for posting in QuickBooks and keep Accounts Payable current
• Process vendor payments by credit card and handle digital payments, ACH transfers, and online invoicing as needed
• Issue customer invoices and follow up on collections
• Help verify employee time data for payroll

Office & Front Desk

• Answer phones, greet visitors, and handle incoming and outgoing packages
• Keep office and shop supplies stocked and provide general administrative support
• Assist with light customer inquiries and order status updates

Digital Filing & Document Management

• Maintain organized digital files in SharePoint for accounting, purchasing, and administrative records
• Update forms, templates, and labels as needed

HR Support

• Help with onboarding paperwork, employee file maintenance, benefits coordination, and attendance tracking

Requirements

• 3–5 years of experience in office administration, purchasing, bookkeeping, or a related role
• Proficient in Microsoft Office (Word, Excel, Outlook) and QuickBooks
• Familiar with SharePoint, Microsoft Teams, and similar collaboration tools
• Organized, methodical, and disciplined—you follow through without being reminded
• A strong communicator who keeps vendors, customers, and teammates informed
• Able to juggle shifting priorities in a fast-paced manufacturing environment
• Comfortable adapting to new software and platforms; quick to learn new systems
• Willing to use AI-assisted tools for everyday tasks—and thoughtful enough to verify the output
• Aware of basic cybersecurity practices: you pause before clicking, and you verify before sending
• Discreet and professional with confidential financial, vendor, and employee information
• Reliable and able to work 40 hours per week on-site

Nice to Have

• Associate’s degree or higher in Accounting, Business Administration, or a related field
• Prior experience in a manufacturing or fabrication setting
• Hands-on AP/AR experience, including invoice processing and collections
• Some exposure to shipping coordination or freight quoting
• Familiarity with digital payment platforms, ACH processing, or online invoicing
• Exposure to basic HR administration (onboarding, benefits, attendance)
• Hands-on experience with AI productivity tools (e.g., ChatGPT, Claude, Copilot)

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20 - $24