What are the responsibilities and job description for the Administrative Assistant position at Sensience?
Company Background
Sensience is a leading global manufacturer of highly engineered sensing, control, and sealing components.
We deliver mission-critical protection and valuable data for a wide range of systems, including appliances, heating, air conditioning, refrigeration units, industrial process equipment, motor vehicles, and aerospace. We have over 3,000 employees worldwide across 7 manufacturing facilities dedicated to keeping people and their homes safe.
Sensience brings a track record of over 75 years of innovation, quality, specialized expertise, a highly collaborative approach, and a commitment to growth – working together with our customers as valuable partners, helping to meet their critical objectives. We recently re-established ourselves as an independent company and looking for entrepreneurial-minded candidates to help our company grow.
Position Summary
We are seeking a proactive Administrative Assistant that will be accountable for managing a broad variety of administrative tasks for key members of the Executive Leadership staff. This will include proactive management of an active calendar of appointments and meetings; composing and preparing correspondence and communication; arranging complex and detailed travel plans, itineraries and agendas; compiling documents for meetings; and handling expense reports.
Position Responsibilities
Administrative Support:
This is not a position for which sponsorship will be provided. Individuals who need sponsorship for work authorization now or in the future are not eligible for hire.
Sensience is a leading global manufacturer of highly engineered sensing, control, and sealing components.
We deliver mission-critical protection and valuable data for a wide range of systems, including appliances, heating, air conditioning, refrigeration units, industrial process equipment, motor vehicles, and aerospace. We have over 3,000 employees worldwide across 7 manufacturing facilities dedicated to keeping people and their homes safe.
Sensience brings a track record of over 75 years of innovation, quality, specialized expertise, a highly collaborative approach, and a commitment to growth – working together with our customers as valuable partners, helping to meet their critical objectives. We recently re-established ourselves as an independent company and looking for entrepreneurial-minded candidates to help our company grow.
Position Summary
We are seeking a proactive Administrative Assistant that will be accountable for managing a broad variety of administrative tasks for key members of the Executive Leadership staff. This will include proactive management of an active calendar of appointments and meetings; composing and preparing correspondence and communication; arranging complex and detailed travel plans, itineraries and agendas; compiling documents for meetings; and handling expense reports.
Position Responsibilities
Administrative Support:
- Support the executive staff with internal and external commitments related to meetings, appointments, and planning; assist with prioritizing obligations, and flag important and urgent items for attention
- Coordinate travel, transportation, and hotel accommodations, as well as manage destination itinerary and process travel expenses
- Conduct research on and assemble material required for presentations and reports
- Review, route, answer, and monitor follow-up actions on correspondence
- Answer and route phone calls, mail, and email messages
- Draft memoranda and prepare/distribute announcements to Sensience employees
- Communicate with the general staff on behalf of the executive leadership staff and coordinate logistics of high-level meetings, both internally and externally
- Draft and distribute general employee communication on key announcements and events; Maintain organizational charts
- Distribute calendar invitations for employee webcasts and distribute call information to remote workers; confirm webcasts connect appropriately at the scheduled time
- Organize employee lunches for in-house training and meetings, as requested, and process related expenses to the appropriate cost-center
- Ensure any requested events, both on and offsite, are planned and executed on time and on budget
- Serve as principal contact and source of information to staff members of Therm-O-Disc and external customers
- Support maintenance requests; liaise with 3rd party maintenance providers
- Purchase and maintain an inventory of office supplies
- Other duties as assigned
- 5 to 7 years of experience in an executive administration role
- Bachelor’s Degree, preferred
- Ability to manage calendars and organize meetings across multiple time zones
- Ability to create presentations, emails, and agendas based on direction from leadership
- Proficient utilization of MS Office, including MS Word, Excel, and PowerPoint
- Demonstrated proactive mindset
- Ability to work independently and with professional discretion
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks, seamlessly, with excellent attention to detail
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners
This is not a position for which sponsorship will be provided. Individuals who need sponsorship for work authorization now or in the future are not eligible for hire.
