Executive Administrative Assistant

Job description:

About the Role

We’re a fast-growing healthcare organization looking for a highly organized, tech-savvy Executive Operations Coordinator to support day-to-day executive and corporate operations.

This is a great opportunity for someone early in their professional career who is eager to learn, grow, and gain hands-on experience working closely with leadership in a fast-paced business environment.

The ideal candidate is proactive, detail-oriented, professional, and comfortable managing multiple tasks while learning new systems and processes quickly.

What You’ll Do

• Support Executive Assistants and leadership teams with daily administrative and operational tasks
• Coordinate calendars, meetings, scheduling, and internal communications
• Maintain and update information across internal systems and spreadsheets
• Create, organize, and track reports, templates, and operational documents
• Assist with CRM and internal systems management
• Help ensure projects and tasks stay organized and completed on time
• Handle confidential information with professionalism and discretion
• Provide general operational and administrative support across departments

What We’re Looking For

• 1–3 years of professional administrative, office, operations, or coordinator experience preferred
• Strong organizational skills and attention to detail
• Comfortable working in a fast-paced environment and managing multiple priorities
• Tech-savvy and confident learning new software and systems
• Strong communication and follow-up skills
• Proficiency in Microsoft Office, especially Outlook and Excel
• Comfortable using spreadsheets, formulas, sorting/filtering, and basic reporting functions
• Self-motivated with a positive, team-oriented attitude

Bonus Points For

• Experience supporting leadership or executive teams
• Experience using CRM or operational management systems
• Healthcare or corporate office experience

Why Join Us

• Opportunity to grow within a fast-growing organization
• Exposure to executive-level operations and business processes
• Collaborative and professional team environment
• Hands-on experience with operations, systems, and leadership support
• Strong opportunities for professional development and advancement

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)

Additional Information

• Full-time, fully on-site role in Lakewood, NJ
• Must be able to commute daily

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person