Administrative Assistant

Reports To: Recruiting Manager

Position SummaryWe are seeking a highly organized, detail-oriented Administrative Assistant / Recruiter to support daily office operations. This position is responsible for ensuring efficient workflow within the organization.

Key Responsibilities

Administrative Duties

• Provide general administrative support to leadership and staff
• Answer phones, emails, and route inquiries professionally
• Maintain files
• Prepare report and correspondence
• Assist with onboarding paperwork and employee records
• Ensure confidentiality of sensitive information
  
  
  

Recruiting Duties

• Conduct reference checks and background screening coordination
• Assist with job offers and onboarding processes
• Maintain applicant tracking system (ATS) records
  
  
  

Required Qualifications

Education & Experience

• High school diploma or equivalent required
• 1-3 years of administrative or recruiting experience preferred
• Experience in customer service, HR, or office support a plus
  
  
  

Skills & Competencies

• Strong organizational and multitasking skills
• Excellent verbal and written communication
• Professional phone etiquette
• Ability to maintain confidentiality
• Attention to detail and accuracy
• Time management and ability to meet deadlines
• Strong interpersonal skills
  
  
  

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Familiarity with Applicant Tracking Systems (ATS) preferred
• Ability to learn new systems quickly
  
  
  

Work Environment

• Office-based
• May require sitting for extended periods
• Occasional evening or weekend work
• On-call rotation
  
  
  

Compensation & Benefits

• Health, dental, vision insurance
• Professional development opportunities
• Biweekly pay