What are the responsibilities and job description for the Office Assistant position at Senior Helpers - Tucson?
Lead your office team to success! As our Office Assistant, we will depend on you to coordinate general office activities, assist with billing and payroll, maintain physical and electronic files, and support other departments as needed.
Why Work for Senior Helpers of Tucson?
- Great Place to Work® Certified
- Autonomy—We encourage our team members’ independence and believe in our team to complete their job duties without micromanaging.
- Task Variety—We provide an engaging workday that uses your various skill sets to avoid monotony.
Examples of Job Duties:
Customer Service
- Ensure all communication is sent in a timely manner according to policy.
- Answer and screen incoming phone calls in a pleasant, courteous manner
- Input client leads into home care software and create and send client welcome packets and prospect information.
Data Entry/Filing/Billing
- Ensure invoices are completed accurately, timely, and according to company policy.
- Maintain all necessary records related to Long Term Care (LTC) and Medicaid/Governmental programs.
- Assist with sending information to outside payer sources as needed
Payroll & Recruitment
- Collect and organize timesheets and verify/reconcile against scheduling calendar in home care software; track late, missing, and incorrect timesheets.
- Complete caregiver and internal payroll according to schedule.
- Assist with billing and payroll functions to meet company deadlines.
- Review timesheets for any significant change in client status and indicate them in the caregiver notes section and properly document the information.
- Complete caregiver reference checks and criminal background checks
- Create new hire packets and employee handbooks.
- Verify complete caregiver information in the file after hiring.
- Input caregiver information into home care software
Clerical:
- Prepare client and caregiver files including Care Plan Binders, Client Welcome Packets, Employment Paperwork, and other documentation.
- Perform general office functions such as sorting mail, data input, and file maintenance, ensuring all information is properly filed, organized, and easily accessible.
- Complete other duties and responsibilities as assigned.
Examples of Job Qualifications:
- Minimum of two years in an office setting
- Ability to communicate pleasantly and effectively with callers and internal staff.
- Experience with a variety of the field’s concepts, practices, and procedures
- Team player, excellent verbal and written communication skills, adaptable in different situations, possesses excellent client interaction skills.
Examples of Job Benefits:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Paid Time Off
- Life Insurance
- Pay On Demand
- Varied Discount Programs
About Senior Helpers:
We are an independently owned and operated franchisee of SH Franchising, LLC dba Senior Helpers®. Senior Helpers® has been the nation's premier franchisor of in-home senior care franchisees since 2005, with locations across the country. Our services range from specialized care for those with chronic diseases to companion services for seniors looking for assistance with daily activities. Our mission is to provide compassionate care and improve the quality of life for our clients, their families, and our employees.
We are proud to be an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws.