Human Resources Specialist

Senior Friendship Centers is seeking a dynamic 

Human Resources Specialist

The Human Resources Specialist provides administrative and operational support across recruitment, onboarding, HRIS updates, employee records, employee engagement, and other HR processes. Responsibilities include coordinating pre-employment activities, onboarding, internal correspondence, audits, records, and employee appreciation and recognition activities while maintaining accurate and confidential information. This role also provides backup phone and general office support during Business Office Manager absences.

We are looking for a professional, organized, service-minded person who handles confidential information with care. Candidates should have at least one year of human resources experience or two years of related administrative or office management experience, strong Microsoft Office skills, and the ability to quickly learn HRIS and talent management systems. Strong communication, customer service, attention to detail, and time management are important for success in this role.

At Senior Friendship Centers, our mission is to build vibrant communities by enhancing wellness, connection, and enrichment throughout the journey of aging. We serve older adults throughout Southwest Florida through programs and services that strengthen quality of life and community connection.

This is a part-time, 20-hour-per-week position.  Part time benefits include holiday pay, PTO and professional development opportunities.  If you are professionally minded, enjoy people-focused work and want to support a mission-driven organization, we encourage you to apply today!

Essential Functions:

Operational

• Assist with making updates the organization’s HRIS system. 
• Prepare and administer orientation and onboarding tasks for new hires.
• Assist with equipment procurement and set up for new employees.
• Assist with Employee Recognition and monthly related events. 
• Assist with interview coordination, conducting background checks, drug and TB screens, and reference checks for potential employees. 
• Coordinate meetings/conference calls as requested.
• Assist with annual open enrollment, as requested. 
• Assist with all HR Communications, such as organizational charts, and staff updates.
• Work closely with Human Resources to promote staff recognition and engagement.
• Handle routine correspondence for the Human Resources Department including employment verifications, initial unemployment responses, and reference checks.
• Prepare monthly credit card expenses report for the HR department.
• Participate in department and organizational audits to gather documents needed and ensure documents meet audit requirements.
• Maintain Human Resources department records and filing.
• Assist Business Office Manager with answering phones during times of absence.
• Assist with special projects as needed.

Organizational:

• Attend staff meetings, trainings, and seminars as required.
• Must comply with all Senior Friendship Centers personnel policies.
• Must protect the safety and health of staff, volunteers, participants, and others by observing and following the organization's safety and incident policies

 Supervisory Responsibilities: 

• None.

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work environment may vary between locations and include stairs, office space adaptation when traveling, and a moderate noise level.  
• Senior Friendship Centers is a Drug and Smoke Free Workplace

Other Duties:

Please note: while this job description is intended to be an accurate reflection of the primary requirements of the job, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to add or remove duties, responsibilities, and activities at any time with or without notice when circumstances (e.g. emergencies, changes in workload, rush jobs, or technological developments) dictate.

Affirmative Action/EEO statement:

It is the policy of Senior Friendship Centers to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities.

Competencies:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem solving skills.
• Ability to adapt to the needs of the organization and employees.
• Knowledge of employment related laws and regulations
• Excellent time management skills with a proven ability to meet deadlines
• Ability to work effectively in high-pressure situations that involve confidential and sensitive matters.
• Ability to interact professionally with all staff, clients, volunteers, and community partners.
• Must be able to handle challenges and work with limited supervision.

Education, Experience, Licenses, and Certifications:

• High School Degree required.
• Minimum of one year of human resources experience or two years of job related administrative or office management experience, preferably with a nonprofit organization. 
• Proficiency in or the ability to quickly learn the organization's HRIS and talent management sytems.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, Teams, and PowerPoint.

Physical Demands:

• Prolonged periods sitting at a desk and working on a computer and standing.

• Must be able to lift 20 pounds.

• Must be able to navigate various departments of a physical location.

Travel:

• Travel within the several counties in which Senior Friendship Centers Inc. operates may be required as frequently as needed to support operations, fundraising and outreach. 
• Must have reliable transportation.
• A valid driver’s license and proof of insurance is required for all work related travel. 

Additional eligibility requirements:

• Satisfactory clearance of a fingerprint based, level II background screening and pre-employment substance abuse testing is required. 
• Must be authorized to work in the United States

All applicants must pass a Level 2 Background Screening. Level 2 background screening is Florida's highest level of background check. It is required by Section 435.04, Florida Statues for individuals working in positions of responsibility or trust. Level 2 screening helps ensure that people who care for children, seniors, and vulnerable populations are safe and trustworthy.

To Learn More Click Here: https://info.flclearinghouse.com