Project Coordinator

Seeking detail-oriented, creative designer with experience in coordinating various projects, high level administrative support and developing designs for distribution projects.

The position is located at our Boerne office.

DUTIES AND RESPONSIBILITIES:

The principal duties and responsibilities of the Project Coordinator consists of, but are not limited to, the following:

• Researches, prioritizes, and follows up on incoming issues and concerns addressed, including those of a sensitive and confidential nature. Determines appropriate course of action, referral, or response.
• When needed, assist in invoicing for pre-billing process including checking meeting/travel schedule, vehicle charges, postage charges and company standard invoice letter format and chronological order.
• Maintain comprehensive and accurate records for assigned projects.
• Designing and producing complex documents, reports, and presentations.
• Collect and prepare information for meetings with staff and outside parties.
• Review and manage application process for Joint Use Management program. Accept or reject applications, coordinate with Telecom Companies by phone and email until application is complete.
• Coordinate with Client staff for Joint Use Management projects.
• Right of Way research
• Complete, submit, and maintain TxDOT permits. Prepare TXDOT permit drawings, acquire ROW maps as needed, coordinate with engineer to ensure ROW lines are properly drawn.
• Prepare and submit railroad permits.
• Develop and submit 811 locates within 48 hours of notice from the Client. Locates will have to be coordinated with the various utilities after submission.
• Work closely with Proposal Coordinator on timelines for proposals and coordinate with Principal to ensure the information is submitted on time.
• Prepare bid packages submitted on the Client’s behalf. Assist with the evaluation of bid proposals. Convert bids documents to a contract, obtain signatures and ensure all the proper information has been provided like the certificate of insurance.
• Coordinate various other projects as they come about due to Client demands and market needs.
• Completes a broad variety of administrative tasks including: new project number requests, budget updates, filing; shredding; running errands; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries and agenda; and compiling documents for travel related meetings.
• Review field notes and prepare CAD plan and profile drawings using hand sketches and or transit shot information.
• Coordinate with field personnel concerning questions or missing items.
• Prepare KMZ files and download image files from TNRIS website, as required.
• Prepare plan and profile drawings using design guides, GPS coordinate information, and staking sheet information including proposed pole height and framing information.
• Perform design calculations, estimates and statistics using industry tools and methods.
• Maintain good project documentation, including calculations, telephone conversations, design decisions, rationale and filing copies of all pertinent information.
• Attend project meetings as necessary to coordinate design and address any issues.
• Quality control project work to maintain the expected standards for project deliverables, including CAD work ensuring accurate scales, proper spelling, proper formatting, and completeness.
• Complete timesheets daily
• Various other duties as assigned
  
  

REQUIREMENTS:

EDUCATION:

• Associates Degree in Drafting, Design, Graphic Design or GIS
• Possess technical problem-solving skills and able to communicate effectively, orally and in writing
  
  

SKILLS:

• Strong (effective) written and verbal communication skills, exceptional computer skills, with emphasis in engineering programs, project management, spreadsheet, and word processing applications.
• Strong skills of time management, organizational and multi-tasking
  
  

PHYSICAL:

• This position requires the ability to listen and hear, good eyesight, sitting, standing, walking, and use of hands and arms.
  
  

BENEFITS:

• 100% Employer paid health insurance and 50% for first dependent
• 200% 401(k) match up to 4.5%
• Employer paid STD, LTD and Life Insurance
• Dental, Vision, Life and Supplemental offered
• Paid Holidays
• Starting at 3 week PTO with rollover
• $1,000 Annual Employer Contribution to Health Savings Account
• Annual Profit Sharing Bonus based on Performance.