What are the responsibilities and job description for the Executive Assistant to the CEO (Maternity Leave Coverage) position at Seneca?
The Job:
The Executive Assistant will provide high-level support to the CEO, with a primary focus on complex calendar and meeting management, day-to-day administrative support, and light office operations. This role is fully in-person at our Sausalito, CA office and is ideal for someone who is highly organized, proactive, and enjoys being at the center of a fast-moving environment. This is a temporary position for maternity leave coverage and is expected to be from January, 2026 to April, 2026.
What You'll Do:
Seneca is eliminating the $1 trillion threat of wildfire across 500 million acres with AI-powered autonomous drone systems. Imagine a world where firefighters can respond to a blaze in under 6 minutes using autonomous suppression technology. That's the world Seneca is building. We’re combining the deep expertise of seasoned fire professionals with the innovation of billion-dollar technology builders to create advanced systems that save lives, property, and natural resources.
This is more than a job—it's a mission to transform safety across 500 million acres. Whatever your background, if you’re a builder, an innovator, or a problem-solver, you belong here.
Don’t meet every single requirement? If you're excited about this role but your experience doesn’t align perfectly with every qualification, we encourage you to apply — you may still be the right fit for our team.
The Executive Assistant will provide high-level support to the CEO, with a primary focus on complex calendar and meeting management, day-to-day administrative support, and light office operations. This role is fully in-person at our Sausalito, CA office and is ideal for someone who is highly organized, proactive, and enjoys being at the center of a fast-moving environment. This is a temporary position for maternity leave coverage and is expected to be from January, 2026 to April, 2026.
What You'll Do:
- Own and manage the CEO’s calendar, including heavy scheduling, prioritization, and coordination of internal and external meetings across multiple time zones.
- Anticipate scheduling conflicts and proactively resolve them while protecting focus time and critical priorities for the CEO.
- Coordinate meeting logistics, conference rooms, and technology setup, and ensure timely follow-up on action items.
- Coordinate the CEO’s travel, including flights, ground transportation, and hotel accommodations.
- Handle day-to-day office needs such as ordering snacks, beverages, and office supplies, and maintaining an organized, well-stocked workspace.
- Serve as a professional, friendly point of contact for internal team members and external partners on behalf of the CEO.
- 3 years of experience as an Executive Assistant or similar role supporting senior leaders, ideally including calendar-heavy environments.
- Exceptional organizational skills, attention to detail, and judgment in managing priorities and sensitive information.
- Comfort working fully onsite in Sausalito, CA; this is not a remote or hybrid role.
- Strong written and verbal communication skills and a service-oriented mindset.
Seneca is eliminating the $1 trillion threat of wildfire across 500 million acres with AI-powered autonomous drone systems. Imagine a world where firefighters can respond to a blaze in under 6 minutes using autonomous suppression technology. That's the world Seneca is building. We’re combining the deep expertise of seasoned fire professionals with the innovation of billion-dollar technology builders to create advanced systems that save lives, property, and natural resources.
This is more than a job—it's a mission to transform safety across 500 million acres. Whatever your background, if you’re a builder, an innovator, or a problem-solver, you belong here.
Don’t meet every single requirement? If you're excited about this role but your experience doesn’t align perfectly with every qualification, we encourage you to apply — you may still be the right fit for our team.