Executive Assistant & Office Coordinator

Executive Assistant & Office Coordinator

Location: Winston-Salem, NC (hybrid)
Reports To: Chief Executive Officer
Position Type: Full-Time, Salaried

Position Overview

Semmax Financial Group is seeking a reliable, organized, and people-oriented Executive Assistant & Office Coordinator to support our CEO and help keep our front office running smoothly. This role is ideal for someone who enjoys variety, takes pride in being organized, and likes helping a team stay on track behind the scenes. You will serve as a key support partner to the CEO, assist with day-to-day office and client-facing needs, and provide occasional administrative support for marketing and events. This is a steady, structured position with clear responsibilities, a supportive team, and room to grow.

Key Responsibilities

Executive & Administrative Support

• Assist with scheduling, calendar coordination, and meeting logistics for the CEO
• Help prepare agendas, documents, and follow-up notes as needed
• Draft, proof, and format internal and external correspondence
• Maintain discretion when handling sensitive or confidential information

Office & Front Desk Coordination

• Answer incoming phone calls and route messages in a professional and friendly manner
• Support client appointment flow and basic scheduling needs
• Manage mail, deliveries, and light vendor coordination
• Help keep the office organized, welcoming, and running smoothly day to day

Marketing & Event Assistance (Administrative Support)

• Assist with assembling event materials
• Help with labeling, mailing, and basic data entry
• Support onsite setup for occasional events
• Update internal trackers and assist with CRM or project management updates

Why You’ll Enjoy Working at Semmax

Semmax is a relationship-driven financial firm that takes pride in doing things the right way for both our clients and our team. We are intentional about creating a workplace that is professional, respectful, and genuinely supportive.

Our team is collaborative, kind, and highly capable. People here care about their work and about each other, and leadership values clear communication, organization, and follow-through. We believe the best results come from a calm, well-supported environment.

This role works closely with leadership and offers visibility into how the business operates day to day, but you will not be left to figure things out on your own. We provide structure, clear expectations, and training on our systems and processes. You will be trusted to do your job well, supported when you have questions, and appreciated for the role you play in keeping the office and team running smoothly.

If you take pride in being dependable, organized, and thoughtful in how you support others, you’ll feel at home at Semmax. We are looking for a long-term team member who values stability, purpose, and a positive work environment, and we are committed to offering the same in return.

Qualifications

• 2–3 years of experience in an administrative, executive assistant, office coordinator, or client service role
• Strong written and verbal communication skills
• High attention to detail and strong organizational skills
• Comfort using Microsoft 365 (Outlook, Word, Excel, Teams)
• Willingness to learn internal platforms such as Redtail, ClickUp, and Trainual
• Calm, dependable, and team-oriented approach to work

Benefits

• Health, vision, and dental insurance
• HSA account
• 401(k)
• Paid time off
• Hybrid work flexibility after onboarding