Contract Administration Coordinator - Executive & Admin

Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our fill list of Team Member Benefits please visit our career site: www.gotoworkhappy.com/benefits

Summary

Job Description:

Under the supervision of the Director of Contract Administration, the employee will be responsible for the coordination and processing of all contracts as they flow between Hard Rock International, Seminole Hard Rock Support Services, Seminole Gaming, including any other entity / property assigned by the Head of Purchasing or the Director of Contract Administration and Legal. Employee may also have direct contact with suppliers/vendors during the review process of such contracts.

Essential Duties And Responsibilities

• Must adhere to the Seminole Gaming, Hard Rock International, and Seminole Hard Rock Support Services policies, processes and procedures as defined by the appropriate jurisdiction;
• Produce periodic contract reporting;
• Complete timely processing of contracts;
• Coordinates information flow with supporting departments;
• Basic understanding of purchasing and supply chain procedures;
• Must be able to manage multiple tasks while adhering to strict reporting deadlines;
• Maintains current knowledge of and adheres to contract procedures, guidelines and standards;
• Ability to prioritize and organize tasks to meet deadlines, with the ability to manage multiple
  
  

priorities while maintaining a high degree of accuracy and strong attention to detail, in a fast paced shop environment with constant interruptions;

• Promotes positive public/employee relations at all times;
• Verbal and written communication skills;
• Maintains a clean, safe, hazard-free work environment within area of responsibility;
• Maintains current knowledge of and adheres to contract procedures, guidelines and standards;
• Other duties as assigned.
  
  

Areas Of Contract Administration

• Document management and tracking;
• Property/administration level document compliance;
• Create regular status reports regarding progress on projects;
• Professional communication with other department representatives and supplier / vendors;
• Manage contract reporting;
• Reviewing contracts for compliance with language guidelines;
• Ability to process contract request in a timely manner;
• Ability to send approved contract to the correct signor for signatures.
• Manage and organize individual and shared inbox.
• Document labeling, filing and storing;
• Schedule conference calls as necessary;
• Ability to maintain integrity and confidentiality while working with purchasing information and other pertinent sensitive information.
• Level of proficiency and the ability to operate computer and software programs. Must have working knowledge of Microsoft Word and Excel computer programs. Knowledge in the use of the Infinium program and Cobblestone a plus.
  
  

Qualifications

Job Requirements:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The employee must have organizational and time management skills, and able to prioritize daily work. Employee must also be detail-oriented. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to deliver a service level which creates an atmosphere that provides a professional and positive experience to team members, legal and vendors.
• Commitment to routinely go above and beyond in the accomplishment of position responsibilities in an effort to play a role in the achievement of organizational goals.
• Time management and problem-solving skills
• Must project a professional appearance.
• Ability to read and understand all applicable policies and procedures.
• Must be able to complete standard forms and reports.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Must be able to communicate effectively in English with guests and associate, specific to position duties and responsibilities, including the interpretation of technical manuals and legal documents, as well as coaching/counseling of employees.
• Must possess ability to direct and manage team members.
  
  

Work Environment

• Duties and responsibilities are typically performed in a professional office setting, but there may be times where you will need to be in operating areas. In these areas, you may be exposed to environmental factors including, but not limited to, second hand smoke and excessive noise.
• While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms, talk or hear; and taste or smell. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth perception and ability to adjust focus.
  
  

Disclaimer

While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).