Executive Assistant | Senior Leadership Support

Job title – Executive Assistant | Senior Leadership Support

Location – Princeton, NJ

Job type – 12 months contract with possible extension

Role Overview

We are seeking a highly organized, proactive, and polished Executive Assistant to provide executive-level administrative support to senior commercial leadership within a world-renowned healthcare organization. This role is ideal for an experienced administrative professional who thrives in a fast-paced corporate environment, excels at managing multiple priorities, and enjoys working with executive stakeholders.

Key Responsibilities

• Provide executive administrative support to senior leadership, including calendar management, meeting coordination, and executive communications.
• Coordinate complex domestic and international travel arrangements, including expense reporting and reimbursement.
• Prepare executive-level presentations, reports, and business documents using Microsoft Word, Excel, PowerPoint, and Visio.
• Organize leadership meetings by preparing agendas, meeting materials, and follow-up communications.
• Support invoice processing, purchase order creation, coding, approvals, and payment tracking.
• Assist with compliance-related administrative activities and maintain confidential records.
• Maintain organization charts, fleet assignment reports, and other operational documentation.
• Organize and maintain digital files using Microsoft Teams and SharePoint.
• Coordinate conference calls, virtual meetings, and executive meetings across multiple time zones.
• Perform general administrative duties including filing, scanning, document management, and data entry.
• Support special projects and other administrative initiatives as assigned.

Required Qualifications

• Minimum 5 years of Executive Assistant or Senior Administrative Assistant experience supporting executive leadership.
• Associate's degree required; Bachelor's degree preferred (or equivalent experience).
• Advanced proficiency in:
• • Microsoft Outlook
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Office Suite
• Experience managing complex executive calendars.
• Experience coordinating domestic and international travel.
• Experience with expense reporting and reimbursements.
• Strong document formatting, proofreading, and editing skills.
• Ability to manage highly confidential information with discretion.
• Excellent verbal and written communication skills.
• Exceptional organizational and multitasking abilities.
• Strong attention to detail and problem-solving skills.
• Ability to prioritize competing deadlines in a fast-paced corporate environment.
• Self-motivated with the ability to work independently.

Preferred Qualifications

• Bachelor's Degree.
• Experience with Microsoft Teams and SharePoint.
• Experience with Visio.
• Experience processing purchase orders and invoices.
• Previous experience supporting multiple executives simultaneously.
• Experience in healthcare, pharmaceutical, medical device, or other regulated industries.

Select Source International (SSI) is a distinguished workforce solutions provider with nearly 25 years of experience delivering top-tier staffing, recruiting, and managed services. Based in Minneapolis, Minnesota, SSI has established itself as a global leader, serving a broad, diverse clientele across industries with unwavering dedication and excellence.

As a trusted partner, we bring a wealth of expertise and best-in-business differentiators to comprehensively support your evolving workforce needs. SSI is ISO 9001, ISO 14001, and SOC 2 Type II certified, underscoring our strict commitment to quality, environmental responsibility, and data security. Our industry-leading capabilities are further validated by numerous awards in sustainability and supplier diversity.