Commercial Flooring Project Coordinator

Who we are

We are a rapidly growing commercial flooring subcontractor collaborating with general contractors throughout Phoenix and surrounding valleys. Our projects include tenant improvements , healthcare, education , retail, and commercial mixed-use projects.

As our company continues to expand, we are seeking a highly organized and detail-oriented Project Coordinator to support our Commercial Division. This role is ideal for someone who thrives in an administrative environment, enjoys managing project documentation and logistics. This position works directly with the Commercial Division Manager and Field Superintendents, providing critical administrative coordination that helps keep projects organized, on schedule, and properly documented.

Position Overview

The Project Coordinator provides administrative and operational support across multiple commercial flooring projects from project award through closeout. This role assists with project setup, documentation management, material coordination, accounting duties, and communication between internal teams, installers, vendors, and general contractors.

The ideal candidate is organized, proactive, detail-driven, and comfortable managing multiple active projects simultaneously.

Key Responsibilities

• Support internal team with administrative coordination throughout the project lifecycle
• Maintain clear communication with internal staff, vendors, field crews, and customers
• Attend project meetings and provide schedule updates
• Track project milestones, schedule updates, and installation readiness
• Project accounting to include progress pay applications and job costing at completion
• Prepare and submit product samples and full submittal packages.

Review returned submittals for revisions and implement changes

• Maintain complete and organized project files
• Ensure all contract requirements and compliance documentation are met
• Procurement & Material Management
• Coordinate material deliveries alongside purchasing to meet installation schedules
• Verify material availability prior to mobilization.

Track long-lead items and communicate schedule impacts

• Create labor purchase/work orders
• Prepare detailed pick tickets per project scope to release materials from warehouse

• Prepare and submit closeout documentation
• Provide labor and manufacturer warranty documentation along with manufacture maintenance instructions

• Proficiency in QuickBooks for creating and tracking purchase orders, invoicing and daily operations required to manage project data
• Experience using CRM software to manage project communication
• Proficient in Microsoft Office (Excel, Outlook, Word)
• Ability to read and interpret drawing sets and project specifications

Additional Responsibilities

• Price requests for estimates

• Prelien and Certificate of Insurance requests

Qualifications

• Takes initiative and works confidently and efficiently in both, independently and a team environment
• Minimum of 3 years of project administrative experience within the commercial construction industry, preferably in flooring, or equivalent experience gained through related positions within the industry
• Strong organizational, communication, and administrative skills
• Ability to manage multiple active projects simultaneously
• Clear and professional communication skills

This role provides exposure to the full lifecycle of commercial flooring projects and offers a clear pathway to grow into a Project Manager position for candidates who demonstrate initiative, leadership, confidence, and a strong understanding of construction processes.

If you are organized, motivated, and interested in building a long-term career in commercial construction, we encourage you to apply.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

Employer paid medical for employee

401(k) matching

AD&D insurance

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance