What are the responsibilities and job description for the Procurement & Purchasing specialist position at SELA: The International Private School?
Company Description SELA: The International Private School is a fully immersive educational community serving children from 3 months through 6th grade. Through Spanish immersion and project-based learning, SELA offers a dynamic environment that encourages exploration and creativity. Its globally focused curriculum promotes academic excellence and cultural awareness, helping students understand diverse perspectives. SELA is committed to nurturing confidence, compassion, and leadership in students so they are prepared for an ever-changing world. Team members join a mission-driven school that values innovation, collaboration, and respect for every learner.
Role Description The Procurement & Purchasing Specialist is a part-time, on-site role based in Hingham, MA. This role is responsible for sourcing and ordering classroom supplies, educational materials, office equipment, and services to support school operations. Day-to-day tasks include obtaining and evaluating quotes, managing vendor relationships, preparing purchase orders, tracking deliveries, and maintaining accurate purchasing records. The specialist monitors inventory levels, coordinates with administrators and teachers to understand needs, and ensures purchases align with budget guidelines and school policies. The role also involves reviewing invoices for accuracy, resolving order issues, and contributing to the continuous improvement of procurement procedures.
Qualifications
- Experience in procurement or purchasing, including sourcing vendors, obtaining quotes, and negotiating pricing and terms.
- Strong skills in order processing, inventory tracking, and maintaining accurate purchasing and financial records.
- Proficiency with office and procurement software (e.g., spreadsheets, databases, ERP or purchasing systems) and comfort working with digital documentation.
- Ability to analyze costs, compare options, and make data-informed purchasing decisions aligned with budget and policy requirements.
- Effective communication and collaboration skills for working with vendors, administrators, teachers, and support staff.
- Strong organizational abilities, attention to detail, and capacity to manage multiple requests and deadlines in a school environment.
- Understanding of or interest in educational settings; prior experience in schools or nonprofit organizations is beneficial.
- High level of integrity, reliability, and commitment to equity, inclusion, and non-discriminatory practices.
- Associate’s or bachelor’s degree in business, supply chain, or a related field preferred, or equivalent relevant experience.