What are the responsibilities and job description for the AP/AR Administrator position at Seegars Fence Company?
Accounts Payable/Accounts Receivable Clerk
Performance Responsibilities
Performance Responsibilities
- Process accounts payable and accounts receivable transactions using Account-Mate and INFOtrac software.
- Ensure invoices, payments and customer billings are recorded accurately and in a timely manner.
- Assist with monitoring accounts receivable and supporting collection efforts to maintain a healthy collection cycle.
- Reconcile accounts and assist in maintaining accurate financial records and reports.
- Prepare and distribute weekly, monthly, quarterly, and annual reports as requested by management.
- Follow established Seegars accounting procedures and internal controls to maintain proper checks and balances.
- Process material sales orders and walk-in customer transactions when applicable.
- Enter and maintain accurate customer and vendor information in company systems.
- Provide professional and courteous phone support and assist with basic customer inquiries when needed.
- Maintain organized accounting files and documentation for audit and recordkeeping purposes.
- Work collaboratively with team members to support daily office and accounting operations.
- Maintain a professional appearance and demeanor.
- Arrive to work on time and demonstrate reliability.
- Work effectively in a team-oriented environment where priorities may change.
- Maintain confidentiality of financial and company information.
- Be familiar with SeegarsFence.com website and be able to answer basic questions about our services while being able to point the customer to the information on the site.
- Anticipate common questions our customers ask and maximize our image to the customer when answering them, careful to keep us in a position to meet the need.
- Attend at least one professional development class per quarter - can be online.
- Play an active role in a community/ civic organization of your choice annually.