Executive Director

The Executive Director is a 0.75 FTE position that reports to the Seeds for the Sol Board of Directors. This is a hybrid work position that allows some work from home along with presence at the Seeds for the Sol office and other work locations as directed. The Employee will track and flex their hours per week to maintain an annual average of 0.75 FTE, some of which may require work outside 9am to 5pm work hours that will flex with regular work hours to not exceed a 40-hour work week. 

The Executive Director is responsible for the day-to-day office administration, finances, human resources, and policy implementation in a manner that is fiscally sound and reflects best practices in nonprofit management to ensure  the continued growth and success of SFTS. The Executive Director is charged with achieving the mission and goals of SFTS through funding, staffing, and program development and strategic direction. The Executive Director will work closely with the President and Director of Program Operations to develop and implement the strategic plan, program delivery, staff development, marketing, and partner relationships. 

Key Responsibilities:

• Financial Management and Oversight:
• Oversee budgeting, financial planning, and fiscal management to ensure the long-term financial sustainability of SFTS, including assessing financial risks and creating strategies for risk mitigation, in collaboration with the President and Director of Program Operations.
• Manage the day-to-day financial operations, including payroll, operating expenses, loan payments, account reconciliation, and banking transactions.
• Monitor cash flow, expenditures, and income to ensure sound financial management.
• Maintain accurate and up-to-date financial records in compliance with Generally Accepted Accounting Principles (GAAP).
• Develop, implement, and monitor internal controls to safeguard the organization’s financial assets.
• Manage external financial reviews and audits and work with CPA to ensure timely completion and presentation to the Board of Directors.

• Financial Reporting and Compliance:
• Prepare and present monthly, quarterly, and annual financial statements and reports for the Board of Directors. 
• Provide financial analysis and insights to support decision-making for program expansion, fundraising strategies, and resource allocation.
• Track and manage funds from grants, ensuring accurate and timely reporting to funders.
• Ensure compliance with financial terms and conditions of grants, contracts, and restricted funds.
• Ensure compliance with federal, state, and local financial reporting requirements, including tax filings, audit preparation, and grants management.
• Oversee and ensure compliance with nonprofit reporting (e.g., IRS Form 990, OR CT-12).

• Human Resources Compliance and Capacity:
• Oversee payroll and benefits administration, including health benefits, retirement plan, and leave policies, including ensuring competitive and equitable compensation and recommending improvements based on trends in non-profit compensation and benefits packages.
• Maintain updated job descriptions annually and as needed.
• Update and manage the employee handbook, ensuring that policies reflect current laws and best practices.
• Ensure compliance with federal, state, and local labor laws and regulations, including maintaining accurate employee records.
• Oversee safety and workplace health programs, such as workers’ compensation and emergency preparedness.
• With Director of Program Operations, develop staff training programs to support professional growth and development.
• Identify staffing needs and available resources.
• Manage full-cycle recruitment, including job postings, candidate screenings, interviews, and onboarding working closely with the Director of Program Operations and President.
• Build and maintain relationships with community partners and external recruiters to attract diverse talent.

• Employee Relations and Oversight:
• Implement and manage a performance evaluation system that supports staff development and aligns with the organization’s goals.
• Encourage learning, curiosity, professional development and a culture of positivity and self-worth.
• Serve as a point of contact for employee concerns and grievances, resolving conflicts in alignment with the organization’s values.
• Promote a positive work environment and a culture of open communication, inclusion, and support.
• Conduct investigations and handle disciplinary actions in accordance with organizational policies.
• Facilitate leadership development initiatives and employee engagement activities.
• With Director of Programs Operations, coordinate volunteer training programs and ensure compliance with organizational standards.

• Office Systems Administration:
• Administer office software systems such as Google Workspace, payroll system, etc.
• Ensure a safe and comfortable office space for staff and visitors.
• Maintain office supplies, equipment, and information systems, ensuring all materials are organized and easily accessible.
• Manage IT consultants when necessary to maintain technological functionality and information security.

• Program Oversight and Management:
• Manage PAYS fund applications, approvals, and payment plans to ensure timely payments and adherence to loan fund policies.
• Coordinate with the Director of Program Operations on program data collection and reporting to program partners (ETO, EA, ODOE, etc.).
• Track collaborations with partners to maintain relationships and future opportunities. 
• Create and track strategic plan implementation in collaboration with the Director of Program Operations and President, including deadlines, milestones, processes, and risk mitigation.
• Engage in conflict resolution with clients and Trade Allies at the request of the Director of Program Operations.
• Provide processes for monitoring performance and collaborating with program teams to determine ways to improve.

• Outreach and Networking:
• Track opportunities for networking, tabling, and schedule appropriate staffing in collaboration with the President and Director of Program Operations.
• Maintain organizational relationships with ETO, CBOs, Trade Allies, and broader community stakeholders, in collaboration with the President and Director of Program Operations.

• Program Development:
• Lead the development and application process for new programs to address the needs of our community in collaboration with the President and Director of Program Operations.
• Participate in the  implementation and evaluation of programs and services to address the needs of our community in collaboration with the President and Director of Program Operations.
• Monitor program outcomes and make data-driven decisions to continuously improve effectiveness and impact of services.

• Leadership and Strategic Planning:
• Develop and implement strategic plans in alignment with the organization’s mission and goals, in collaboration with the President, Director of Program Operations, and Board of Directors.
• Act as a liaison to the Board of Directors to ensure transparent and effective governance for the organization.
• Provide inclusive and strategic leadership to engage staff, volunteers, and stakeholders toward achieving the organization’s objectives.
• Foster a positive organizational culture that promotes collaboration, innovation, human dignity, and accountability.

• Board Relations and Governance:
• Report to the Board of Directors on financial and policy matters to ensure transparent and effective Board oversight of the organization.
• Participate in strategic planning and implementation with financial and staff capacity, policy, and legal insights.
• Support the Board in recruiting and retaining qualified members who bring diverse perspectives and expertise.

Qualifications:

• Advanced degree Masters degrees , PhD, JD. in Energy Policy, Public Policy, Environmental Science, Sustainability and combinations thereof.
• Previous experience running a successful non-profit or small business. 
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to manage multiple projects simultaneously.
• Knowledge and experience in energy efficiency technologies and programs, and willingness to stay up to date with the latest technologies and programs.
• Ability to build and maintain strong relationships with staff, clients, partners, and community. 
• Commitment to confidentiality regarding client information and employer operations.
• Ability to work independently and commitment to teamwork and a collaborative work environment.
• Passion for the SFTS  mission and belief in the positive impact a small nonprofit can make.
• Experience using project management platforms, Google Workspace, Microsoft Office Suite, Zoom, DropBox, and online file management systems.
• Willingness to create a safe and inclusive atmosphere for staff, clients and collaborators through cultural sensitivity and trauma-informed practices to serve marginalized community’s needs. 
• Familiarity with non-profit operations and community engagement.
• Valid driver's license and reliable transportation.

Compensation and Benefits: As full compensation for all services provided, the Employee shall be paid for 0.75 FTE at an annual  salary of $60,000  and will be subject to review of their work on a biannual basis. Such payments shall be subject to standard mandatory deductions by the Employer (i.e., Federal & State Taxes, Social Security, Medicare) and shall be made on a monthly basis. 

Travel reimbursement, benefits, paid time off, and other terms and conditions of the employment relationship are detailed in the Seeds for the Sol Employee Handbook which is provided to all employees.