What are the responsibilities and job description for the Administrative Specialist - COUNTY MANAGER position at Sedgwick County?
Date: Aug 24, 2026
Location: Wichita, KS, US
#job-location.job-location-inline { display: inline; }
Company: Sedgwick County
Department: County Manager
Job ID: 13180
Pay: $19.73 per hour
Work Schedule: M-F 8-5
Sedgwick County offers a comprehensive benefits package for full-time employees that includes health coverages, paid leave, regular compensation reviews, retirement plans, and professional development opportunities. For more detailed information, please visit our benefits page at SCBenefits.
Provides direct assistance to the County Manager’s Office and performs a variety of administrative assignments. Coordinates, monitors, and participates in the clerical operations of a departmental office and will serve as the primary administrator for the policy review process and the Commission meeting agenda process. Receives citizens’ inquiries and provides information and direction regarding County services. This position at times works with sensitive information and must maintain a high level of confidentiality.
Serves as the primary administrator for the Commission meeting agenda process
Assists department contacts and liaisons with agenda item creation and process in the agenda software program.
Meets with the County Manager regularly to discuss potential agenda items and planning for upcoming Commission meetings
Serves as primary contact for proclamation requests and coordinates the Commissioner review process
Makes adjustments in the agenda software as necessary to reflect staff or policy changes
Prepares and distributes printed copies of the agenda
Coordinates the scheduling of clergy to give the invocations at meetings
Processes and reviews grant applications and contracts through electronic management system for Manager’s approval
Serves as the primary administrator for the policy review process
Assists departments with organization policy item review, creation, and process
Meets with the Assistant County Managers to discuss prospective policy items
Manages meeting schedule and meetings
Processes and reviews policies for submission to BoCC agenda
Archival and records management of all policies
Research policy and organizational trends
Performs various purchasing functions for the Department
Orders supplies and equipment through appropriate County vendors
Prepares and processes purchase orders
Verifies receipt of orders
Pays for orders through appropriate means in accordance with Purchasing guidelines
Maintains purchase contracts
Initiates service calls for repairs and maintenance of office machines
Prepares and maintains departmental personnel records and information (as requested by each Manager)
Completes all paperwork necessary for Human Resources including hiring actions, employment actions, and E-Timesheet (payroll)
Office assistance for the County Manager’s Office
Provide administrative support to the County Manager and others are requested
Responsible for staff work including varied assignments including but not limited to:
Manager Staff Meeting Agenda and Details/Print Manager Notes
Phone support for Manager’s Office, Counselor’s Office, and backup for Commission Office
Courteous, prompt, and professional responses and interactions with citizens, all staff, and co-workers both on the phone and in person
Compose correspondence, makes arrangements for conferences, scheduling meetings for department staff and coordinates meeting room reservations
Other duties as assigned
Minimum Qualifications: High school diploma, GED, or equivalent Or Two years of responsible secretarial experience or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Applicants have rights under Federal Employment Laws.
Nearest Major Market: Wichita
Job Segment: Administrative Assistant, Records Management, Clerical, Manager, Records, Administrative, Management
Location: Wichita, KS, US
#job-location.job-location-inline { display: inline; }
Company: Sedgwick County
Department: County Manager
Job ID: 13180
Pay: $19.73 per hour
Work Schedule: M-F 8-5
Sedgwick County offers a comprehensive benefits package for full-time employees that includes health coverages, paid leave, regular compensation reviews, retirement plans, and professional development opportunities. For more detailed information, please visit our benefits page at SCBenefits.
Provides direct assistance to the County Manager’s Office and performs a variety of administrative assignments. Coordinates, monitors, and participates in the clerical operations of a departmental office and will serve as the primary administrator for the policy review process and the Commission meeting agenda process. Receives citizens’ inquiries and provides information and direction regarding County services. This position at times works with sensitive information and must maintain a high level of confidentiality.
Serves as the primary administrator for the Commission meeting agenda process
Assists department contacts and liaisons with agenda item creation and process in the agenda software program.
Meets with the County Manager regularly to discuss potential agenda items and planning for upcoming Commission meetings
Serves as primary contact for proclamation requests and coordinates the Commissioner review process
Makes adjustments in the agenda software as necessary to reflect staff or policy changes
Prepares and distributes printed copies of the agenda
Coordinates the scheduling of clergy to give the invocations at meetings
Processes and reviews grant applications and contracts through electronic management system for Manager’s approval
Serves as the primary administrator for the policy review process
Assists departments with organization policy item review, creation, and process
Meets with the Assistant County Managers to discuss prospective policy items
Manages meeting schedule and meetings
Processes and reviews policies for submission to BoCC agenda
Archival and records management of all policies
Research policy and organizational trends
Performs various purchasing functions for the Department
Orders supplies and equipment through appropriate County vendors
Prepares and processes purchase orders
Verifies receipt of orders
Pays for orders through appropriate means in accordance with Purchasing guidelines
Maintains purchase contracts
Initiates service calls for repairs and maintenance of office machines
Prepares and maintains departmental personnel records and information (as requested by each Manager)
Completes all paperwork necessary for Human Resources including hiring actions, employment actions, and E-Timesheet (payroll)
Office assistance for the County Manager’s Office
Provide administrative support to the County Manager and others are requested
Responsible for staff work including varied assignments including but not limited to:
Manager Staff Meeting Agenda and Details/Print Manager Notes
Phone support for Manager’s Office, Counselor’s Office, and backup for Commission Office
Courteous, prompt, and professional responses and interactions with citizens, all staff, and co-workers both on the phone and in person
Compose correspondence, makes arrangements for conferences, scheduling meetings for department staff and coordinates meeting room reservations
Other duties as assigned
Minimum Qualifications: High school diploma, GED, or equivalent Or Two years of responsible secretarial experience or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Applicants have rights under Federal Employment Laws.
Nearest Major Market: Wichita
Job Segment: Administrative Assistant, Records Management, Clerical, Manager, Records, Administrative, Management
Benefits:
Retirement Plan, Vacation & Paid Time Off, Health InsuranceSalary : $20